Policy Matters - Q3 2019

Updates, news and tips from the ready to engage team in Policy Services!

News

"Surround yourself with the best people you can find, delegate authority, and don't interfere as long as the policy you decided on is being carried out." - Ronald Reagan

We Can't Stop Thinking About You (and Your Customer Needs!)

We're currently hard at work revamping our templates and resources, to make them easier to work with. We want to make it easy for anyone - especially those new to policy - to have a go.

Policy 101: Let’s Talk!

Policy Services team members are available for individual or group session to cover the basics of Policy at USQ. Email policy@usq.edu.au and set it up!

CONGRATULATIONS!

Our own Fiona Margetts was the recipient of the Maurie Blank Study Scholarship, awarded at the recent ATEM Best Practice Awards held in Adelaide on 30 Sept, 2019.

Fiona will put the award to good use as she works towards her phD.

Coming Soon

The “Is it a Delegation?” Tool will launch at our 20th November Lunch & Learn.

And keep an eye out for a little something we're working on to help identify stakeholders that you may have missed!

Policy Library Updates - Q3 2019

"In many spheres of human endeavour, from science to business to education to economic policy, good decisions depend on good measurement." - Ben Bernanke

The Policy and Procedure Library houses all USQ policies and procedures. This also includes a Definitions Dictionary that contains all agreed terms and definitions relative to policy and procedure.

New or substantially revised policy instruments

The following policy instruments were approved and published in the third quarter of 2019 and are listed by Accountable Officer.

Accountable Officer Instrument Title Policy Document Type Degree of Change
Chancellor Corruption Complaints About the Vice-Chancellor Policy Policy New
Chief Financial Officer Revenue Policy Policy Major
Chief Financial Officer Revenue Procedure Procedure Major
Deputy Vice-Chancellor (Academic) Professional Accreditation Schedule Schedule New
Deputy Vice-Chancellor (Academic) Program Accreditation Procedure Procedure New
Deputy Vice-Chancellor (Academic) Program Development Team Schedule Schedule New
Deputy Vice-Chancellor (Research and Innovation) Research Code of Conduct Policy Policy Major
Deputy Vice-Chancellor (Research and Innovation) Research Code of Conduct: Management of Potential Breaches Procedure Procedure Major
Deputy Vice-Chancellor (Research and Innovation) Student Research Misconduct Penalty Schedule Schedule Major
Pro Vice-Chancellor (Education) Graduate Attributes Policy Policy New
Pro Vice-Chancellor (Engagement) Media Engagement Policy Policy Major
Pro Vice-Chancellor (Engagement) Media Engagement Procedure Procedure Major
Vice-Chancellor Conflict of Interest Policy Policy Major

Consultation and deployment

Your input will continue to be sought through the gazettal process. This provides an opportunity for direct input into or comment on applicable new or substantially revised policies.

Deployment plans

Comprehensive deployment plans also continue to be developed for all new or substantially revised policies and procedures and these are progressively implemented by the relevant Accountable Officer. Separate and targeted communications occur at divisional level to ensure they are appropriately deployed.

Enquiries and feedback

Enquiries and feedback relative to the deployment of policy and procedure can be directed to the office of the relevant Accountable Officer. All other enquiries and feedback may be directed to Policy Services.

Events

"If you understood the plan of your government, that means it is a policy or if you don't it means it is politics." - Rashid Jorvee

NEW EVENT: BYO Lunch & Learn

Delegations: Myths vs. Reality and How to Tell the Difference! Join us for an interactive discussion, presented by Kelly Hamlet and Leanne Midgley (with special guest University Secretary Mark Toleman). We'll be in R226 on 20 November, 12pm-1pm. RSVP to policy@usq.edu.au.

Tips & Tricks

"Wishful thinking is not sound policy." - Bjorn Lomborg

Did You Know?

We have customised, policy specific briefing templates for VCE and Academic Board? They're shorter, to the point and easy to use. Find them here under "Tools".

Content vs. Style

Spending time worrying about how your policy document looks? Head done in by trying to match the Style Guide? To misquote Taylor Swift "Drafters gotta draft, draft, draft, draft, draft!" Your job is to focus on content. Let Policy Services worry about making sure the style is right.

Case Study: That was Minor

Recently, we assisted HR to progress some minor amendments to a suite of HR Procedures.

These changes were minor since they were all about updating and clarifying, with the scope, purpose and overall content remaining the same.

We set up review versions, confirmed that the key stakeholders had been consulted and reviewed the changes. Now it’s been published – no fuss, no muss.

Case Study: Easy Editorial

Athol Kerridge, CFO, dropped by Policy Services the other day and demonstrated just how simple it is to make an editorial change!

As Accountable Officer of the procedure, he just had to show us the change he wanted. We gave it a quick once over and since it didn't alter the scope or purpose of the procedure and wasn't significant enough to warrant even a "Minor" change, we processed it straight away. No other approvals needed - easy peasy!