Policy Matters - Q2 2019

Updates, news and tips from the ready to engage team in Policy Services!

News

"The one who adapts his policy to the times, prospers, and likewise that the one whose policy clashes with the demands of the times does not." - Machiavelli

New Look Quarterly Update

We're taking advantage of our new Policy Library website updates to change up the look and style of our quarterly communication with you. We're hoping to share more useful information and tools, while still providing the regular updates you expect on what's been happening in the past quarter.

New VCE Policy Alert!

Policy Services now sends a monthly "Alert" to VCE for noting. The one-pager is designed to provide a high level update on where active work is taking place. Please note: This will not include editorial or minor reviews, or other work that is currently "on hold".

Fiona's Travels

Fiona Margetts is currently enjoying a break from policy and procedure duty to work on a special project for Enterprise Services Division, focused on Travel and the Project Management Framework. She's still within earshot and drops in from time to time.

In the meantime, Kelly Hamlet is keeping her office warm and making sure the ship keeps sailing.

Feedback Wanted!

Alan is hard at work on Version 2 of the Policy Instrument Tracker. Email us to let us know your thoughts. Version 1 consolidates multiple policy forms to reduce repetition and makes it easier to find what you need. Once your development proposal is endorsed, it also unlocks your Deployment Plan and Stage 5 Review template.

Coming Soon

You can expect some updates to the Policy Information section of our Policy Instruments. We're in the process of adding new details, including identifying Responsible Officers.

Don't forget - if you're trying to find a policy or procedure, check out our updated Policy Library, where you can sort by policy category or type to find exactly what you need.

Policy Library Updates - Q2 2019

"In many spheres of human endeavour, from science to business to education to economic policy, good decisions depend on good measurement." - Ben Bernanke

The Policy and Procedure Library houses all USQ policies and procedures. This also includes a Definitions Dictionary that contains all agreed terms and definitions relative to policy and procedure.

New or substantially revised policy instruments

The following policy instruments were approved and published in the second quarter of 2019 and are listed by Accountable Officer.

Accountable Officer Instrument Title Policy Document Type Degree of Change
Deputy Vice-Chancellor (Enterprise Services) Financial Delegations Schedule Schedule Major
Deputy Vice-Chancellor (Enterprise Services) Gifts and Benefits Procedure Procedure New
Deputy Vice-Chancellor (Enterprise Services) Human Resources Delegations Schedule Schedule Major
Deputy Vice-Chancellor (Enterprise Services) Working Hours and Arrangements Policy Policy Major
Executive Director (Human Resources) Aboriginal and Torres Strait Islander Employment Procedure Procedure Major
Executive Director (Human Resources) Annual Leave Schedule Schedule Major
Executive Director (Human Resources) Appointments: Continuing (Contingent Funded) Procedure Procedure New
Executive Director (Human Resources) Appointments: Fixed-term Procedure Procedure Major
Executive Director (Human Resources) Appointments: Probationary Procedure Procedure Major
Executive Director (Human Resources) Disciplinary Action for Misconduct or Serious Misconduct Procedure Procedure Major
Executive Director (Human Resources) Employee Domestic and Family Violence Support Procedure Procedure Major
Executive Director (Human Resources) Improving and Managing Unsatisfactory Performance Procedure Procedure Major
Executive Director (Human Resources) Leave of Absence Procedure Procedure Major
Executive Director (Human Resources) Long Service Leave Schedule Schedule Major
Executive Director (Human Resources) Other Leave Types Schedule Schedule Major
Executive Director (Human Resources) Parental Leave Schedule Schedule Major
Executive Director (Human Resources) Performance Planning and Review Procedure Procedure Major
Executive Director (Human Resources) Pre-Retirement Employment Program Schedule Schedule Major
Executive Director (Human Resources) Superannuation Procedure Procedure Major
Executive Director (Human Resources) Termination of Employment Procedure Procedure Major
Executive Director (Human Resources) Voluntary Severance, Redundancy and Redeployment Procedure Procedure Major
Executive Director (Human Resources) Work Allocation for Academic Employees Schedule Schedule Major
Executive Director (Human Resources) Work Allocation for Professional Employees Schedule Schedule Major
Executive Director (Human Resources) Work Allocation Procedure Procedure Major
Executive Director (Human Resources) Working Hours, Overtime and Shiftwork for Professional Employees Procedure Procedure Major
Executive Director (Corporate Management Services) Gift and/or Benefit Definition New
Executive Director (Corporate Management Services) Nominal Gift and/or Benefit Definition New
Executive Director (Corporate Management Services) USQ Enterprise Agreement Definition New

Consultation and deployment

Your input will continue to be sought through the gazettal process. This provides an opportunity for direct input into or comment on applicable new or substantially revised policies.

Deployment plans

Comprehensive deployment plans also continue to be developed for all new or substantially revised policies and procedures and these are progressively implemented by the relevant Accountable Officer. Separate and targeted communications occur at divisional level to ensure they are appropriately deployed.

Enquiries and feedback

Enquiries and feedback relative to the deployment of policy and procedure can be directed to the office of the relevant Accountable Officer. All other enquiries and feedback may be directed to Policy Services.

Events

"If you understood the plan of your government, that means it is a policy or if you don't it means it is politics." - Rashid Jorvee

NEW EVENT: BYO Lunch & Learn

From the Fyre Festival to Brexit, learn from disaster with this fun presentation by Policy Services. Join us in R226 on 15 August, 11am-12 pm. RSVP to policy@usq.edu.au.

Tips & Tricks

"Wishful thinking is not sound policy." - Bjorn Lomborg

Content vs. Style

Spending time worrying about how your policy document looks? Head done in by trying to match the Style Guide? To misquote Taylor Swift "Drafters gotta draft, draft, draft, draft, draft!" Your job is to focus on content. Let Policy Services worry about making sure the style is right.

Did You Know?

The "Policy Change Decision Tool" is located inside the Policy Library Framework Roadmap. Use it to help determine if what you're thinking of is editorial, minor or major. Plus, it will guide you on what to do next!

Case Study: Easy Editorial

Athol Kerridge, CFO, dropped by Policy Services the other day and demonstrated just how simple it is to make an editorial change!

As Accountable Officer of the procedure, he just had to show us the change he wanted. We gave it a quick once over and since it didn't alter the scope or purpose of the procedure and wasn't significant enough to warrant even a "Minor" change, we processed it straight away. No other approvals needed – easy peasy!