Work Health and Safety Risk Management Procedure

Procedure overview

1 Purpose

To outline the Procedures and standards involved in identifying hazardous situations in the work environment and assessing the associated Risks.

2 Scope

This Procedure applies to all Employees, Students, contractors and visitors while they are at the University.

3 Procedure Overview

The University is adopting a Risk management approach to workplace health and safety. It involves identifying hazardous situations in the work environment and assessing the associated Risks; then taking action to eliminate or minimise the possible consequences of these situations.

4 Procedures

4.1 Obligations and responsibilities

All Employees have an obligation to comply with the University's workplace health and safety Policies, Procedures and instructions to ensure a safe workplace. This means that Employees are required to take corrective action to guard against Hazards at work, or report those Hazards which cannot be immediately corrected.

The Vice-Chancellor delegates responsibilities for the management of workplace health and safety.

Category 3 Delegates or above must ensure that the functional areas of the University under their control comply with the Work Health and Safety Act 2011 (Qld), all applicable standards and University Policies. In carrying out these obligations, they are expected to establish processes for regular Risk assessments and self-audits within workplaces.

Category 4 Delegates have an obligation to ensure the workplace health and safety of all Employees and others under their control by preventing or minimising their exposure to Risk. To meet this obligation, they are expected to undertake Risk assessments and self-audits within work areas.

Refer to the University's Work Health and Safety Policy for more details on workplace health and safety obligations.

4.2 Hazard identification and reporting

All individuals have an obligation to guard against or protect others from any Hazards or incidents as soon as they are recognised. If the Hazards or incidents cannot be rectified immediately, the person must report the Hazards or incidents to the Category 4 Delegate or above and USQSafe on the Hazard Report and Investigation form or to report via the University Hazard and Incident Reporting and Tracking System (UniHIRTS) on the University's website.

Refer to the Incident and Hazard Reporting and Investigation Procedure for more details.

4.3 Risk assessment

Risk assessment is a systematic examination of any activity, location or operational system in order to control Hazards and manage Risk. A Risk assessment enables an individual to:

  • identify Hazards;
  • understand the likelihood and potential consequences of the Hazards (i.e. the Risk);
  • review the current or planned approaches to controlling the Risks; and
  • add new control measures where required.

It is an ongoing process and should be carried out by Supervisors particularly when changes to equipment, layout or Procedures occur in a work area. A Risk assessment of a work area is synonymous with a safety audit.

The process of Risk assessment involves 8 basic steps:

Step 1: Decide who should be involved

Step 2: Identify Hazards

Step 3: Analyse consequences (potential injury, property damage, etc.)

Step 4: Assess Risk (probability, frequency, severity of injury or loss)

Step 5: Determine action (methods of removing or reducing Risk)

Step 6: Implement controls (redesign, removal, new methods, audit)

Step 7: Evaluate controls

Step 8: Keep a record of the assessment and review regularly

Risk assessment proformas have been developed for use at the University. Cost centres are encouraged to use these forms or to contact the USQ Safety team if they require assistance in developing forms, checklists and other tools more appropriate to their own needs.

4.4 Hierarchy of control

Actions resulting from Risk assessments should follow the hierarchy of control, a systematic approach to selecting control measures. It involves the selection of the most appropriate control measures for the particular Hazard. The following group of control measures are available:

  1. Elimination
  2. Substitution
  3. Redesign
  4. Engineering
  5. Administrative
  6. Personal protective equipment.

When a control measure is being chosen, it is important to begin at the top of the list and work down until the most appropriate control measure is selected. The nearer to the top of the list a control measure is, the more effective it will be.

5 References

Nil.

6 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

7 Procedure Information

Subordinate Schedules

Accountable Officer

Executive Director (Campus Services)

Policy Type

University Procedure

Approved Date

13/6/2019

Effective Date

20/5/2019

Review Date

3/4/2022

Relevant Legislation

Work Health and Safety Act 2011 (Qld)

Related Policies

Work Health and Safety Policy

Related Procedures

Incident and Hazard Reporting and Investigation Procedure

Related forms, publications and websites

Risk Assessment Proformas

USQSafe Fact Sheet No 5: Risk Management in Work Health and Safety

University Hazard and Incident Reporting and tracking System (UniHIRTS)

Definitions

Terms defined in the Definitions Dictionary

Delegate (noun)

Delegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy....moreDelegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Procedure

An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy.

Student

A person who: has been Admitted or Enrolled in an Academic Program at the University, but has not yet graduated from the program; or has been Enrolled in a Course at the University but has not yet completed the Course....moreA person who: has been Admitted or Enrolled in an Academic Program at the University, but has not yet graduated from the program; or has been Enrolled in a Course at the University but has not yet completed the Course.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

Definitions that relate to this procedure only

Hazard

Anything with the potential to cause injury or disease, for example a safety Hazard, a health Hazard or environmental Hazard.

Risk

The likelihood of a hazard resulting in an injury or disease.

Keywords

Risk Management, obligations, Hazard identification, Risk assessment, WH&S, OH&S

Record No

13/468PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

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