Work Health and Safety Management System Procedure

Procedure overview

1 Purpose

To define the purpose context approval pathway and exception authority, for the Work Health and Safety Policy, Procedures, guidelines, and guidance material.

2 Scope

This Procedure is applicable to all University Members, Students, Research Workers and other persons at a University Workplace and must be read in conjunction with the Work Health and Safety Policy.

3 Procedure Overview

This Procedure details the documents that support and implement the Work Health and Safety Policy through the provision of mandatory minimum requirements to ensure health and safety risks are systematically managed.

The Work Health and Safety Policy, approved by the University Council, is the primary safety document that provides high level direction from the Council on the University's safety principles and individual and group responsibilities.

4 Procedures

4.1 Work Health and Safety Procedures

The Work Health and Safety (WHS) Procedures are developed as provided by the University's Policy and Procedure Framework and are approved by the Vice-Chancellor.

The WHS Procedures are based on legislative requirements and relevant Codes of Practice to assist those people with specific responsibilities to comply with the duties prescribed by the relevant Act or Regulations. These procedures are documents that define the mandatory minimum requirements to be followed to ensure health and safety risks are systematically managed.

These procedures provide a clear set of WHS expectations to enable a consistent and efficient approach across the University.

Compliance with the WHS Procedures is mandatory unless a Risk Management Plan detailing the requested exception is approved by the Vice-Chancellor.

4.2 Work Health and Safety Guidelines

The Work Health and Safety (WHS) Guidelines form part of the USQ Work Health and Safety Management System (USQ Safety Framework) and are based on legislative requirements and relevant Codes of Practice to assist those people with specific responsibilities to comply with the duties prescribed by the relevant Act and/or Regulations.

The WHS Guidelines are subordinate to the WHS Procedures and define the minimum mandatory requirements to be followed to ensure health and safety risks are systematically managed.

The WHS Guidelines are additionally responsive to regulatory changes that impact on the Work Health and Safety Management System (USQ Safety Framework). The WHS Guidelines are approved through the University Safety Committee, ensuring Framework functionality can be readily maintained.

Compliance with the WHS Guidelines is mandatory unless a Risk Management Plan detailing the requested exceptions is approved by the Delegate for the specific Guideline.

4.3 Work Health and Safety guidance material

In circumstances where it is not appropriate to develop and publish WHS Procedures or WHS Guidelines, the University may publish direction and instruction in the form of WHS guidance material on the University Website or UConnect.

Compliance with the WHS guidance material may be achieved by following another method which aligns with WHS Risk Management principles, if it provides an equivalent or higher standard of work health and safety than the guidance material.

5 References

Nil.

6 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

7 Procedure Information

Accountable Officer

Executive Director (Facilities Management)

Responsible Officer

Director (Safety, Security and Sustainability)

Policy Type

University Procedure

Policy Suite

Work Health and Safety Policy

Subordinate Schedules

Approved Date

7/6/2021

Effective Date

7/6/2021

Review Date

3/4/2022

Relevant Legislation

Work Health and Safety Act 2011 (Qld)

Work Health and Safety Regulation 2011 (Qld)

Related Policies

Related Procedures

Biosafety Procedure

Employee Domestic and Family Violence Support Procedure

Incident and Hazard Reporting and Investigation Procedure

Motor Vehicles and Travel Fatigue Procedure

Smoke-Free Procedure

Visitors on University Sites Procedure

Work Health and Safety Training Procedure

Workshop Safety Procedure

Related forms, publications and websites

Safety Central

Definitions

Terms defined in the Definitions Dictionary

Council

Council means the governing body, the University of Southern Queensland Council....moreCouncil means the governing body, the University of Southern Queensland Council.

Delegate (noun)

Delegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy....moreDelegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Policy

A high level strategic directive that establishes a principle based approach on a subject. Policy is operationalised through Procedures that give instructions and set out processes to implement a Policy....moreA high level strategic directive that establishes a principle based approach on a subject. Policy is operationalised through Procedures that give instructions and set out processes to implement a Policy.

Procedure

An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy.

Student

A person who is admitted to an Award Program or Non-Award Program offered by the University and is: currently enrolled in one or more Courses or study units; or not currently enrolled but is on an approved Leave of Absence or whose admission has not been cancelled....moreA person who is admitted to an Award Program or Non-Award Program offered by the University and is: currently enrolled in one or more Courses or study units; or not currently enrolled but is on an approved Leave of Absence or whose admission has not been cancelled.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

University Members

Employees of the University whose conditions of employment are covered by the USQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; Members of the University Council and University Committees; Visiting and adjunct academic...moreEmployees of the University whose conditions of employment are covered by the USQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; Members of the University Council and University Committees; Visiting and adjunct academics; Volunteers who contribute to University activities or who act on behalf of the University; Individuals who are granted access to University facilities or who are engaged in providing services to the University, such as contractors and consultants, where applicable.

Definitions that relate to this procedure only

Workplace

A place where work is carried out for the University and includes any place where a Worker goes, or is likely to be, while at work.

Worker

A person who carries out work in any capacity for the University, including work as:

  • an Employee; or
  • a contractor or subcontractor; or
  • an Employee of a contractor or subcontractor; or
  • an Employee of a labour hire company who has been assigned to work in the person's business or undertaking; or
  • an outworker; or
  • an apprentice or trainee; or
  • a Student gaining work experience; or
  • a volunteer; or
  • a person prescribed by legislation to have specific qualifications or experience or who conducts a specific prescribed class of work.

Keywords

Safety Procedures, WHS, OHS, Safety guidelines

Record No

13/575PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

* This file is available in Portable Document Format (PDF) which requires the use of Adobe Acrobat Reader. A free copy of Acrobat Reader may be obtained from Adobe. Users who are unable to access information in PDF should email policy@usq.edu.au to obtain this information in an alternative format.