Library Facilities Access and Use Procedure

Procedure overview

1 Purpose

To ensure equitable access for Students, Employees and members of the public to facilities, equipment and spaces managed by USQ Library.

2 Scope

This procedure applies to all permanent and temporary spaces managed by the USQ Library, including campus libraries, study support centres and Makerspaces.

This procedure applies to Students and University Members who use the facilities and spaces managed by Library Services.

3 Procedure Overview

This procedure provides direction and guidance about access to and use of the USQ Library's physical spaces, facilities and equipment.

USQ Library facilities are primarily used to support the University's educational and Research Activities.

4 Procedures

USQ Library supports the activities of the University by providing safe physical environments and access to learning support spaces, physical facilities and technology. Campus library spaces are designed to be social learning hubs to support the Student experience.

USQ Library spaces are open without restriction during staffed operating hours.

4.1 Hours of operation

  • The USQ Library opening and staffed operating hours are published on the USQ Library's website.
  • Changes to hours of operation are based on needs and feedback.
  • Some USQ Library spaces can be accessed by Students and Employees 24 hours a day, seven days a week.

4.2 Using library spaces

USQ Library spaces and facilities are open to everyone. USQ Library:

  • expects Students, Employees and members of the public to comply with the standards of behaviour outlined in the Student Code of Conduct Policy and the Code of Conduct Policy;
  • supports Students and University Members who are parents or carers, in accordance with the Children on Campus Procedure;
  • supports Students and Employees with disabilities with adaptive technology spaces and facilities available in each campus library;

USQ libraries are designated safe places for lesbian, gay, bisexual, transgender, intersex, or queer (LGBTIQ) identifying Students and Employees to work and study, free from Harassment or Discrimination based on sexuality, gender identity or gender expression.

4.3 Booking rooms and spaces

  • Group meeting rooms are available for Students to book. Rooms can be booked on the USQ Library website.
  • USQ Library staff host events for Students and University Members in USQ Library spaces. Events are promoted on the USQ Library website.
  • Bookings for functions or events in USQ Library spaces by other organisational units of the University require approval from the Director, Library Services.
  • Bookings for functions or events in USQ Library spaces by external organisations must comply with the Hire of Facilities Policy and Procedure.

4.4 Makerspaces

  • USQ Library hosts Makerspaces in permanent and temporary locations on University campuses.
  • Safety inductions will be undertaken in accordance with the Work Health and Safety Training Procedure prior to gaining unsupervised access to Makerspaces and/or the use of tools and equipment. Some equipment may only be used under USQ Library Employee supervision.

5 References

Nil.

6 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

7 Procedure Information

Accountable Officer

Pro Vice-Chancellor (Education)

Responsible Officer

Director (Library Services)

Policy Type

University Procedure

Policy Suite

Library Policy

Subordinate Schedules

Approved Date

25/3/2019

Effective Date

25/3/2019

Review Date

25/3/2022

Relevant Legislation

Higher Education Standards Framework 2015

Related Policies

Code of Conduct Policy

Hire of Facilities Policy and Procedure

Policy and Procedure Framework

Student Code of Conduct Policy

Student Expectations and Responsibilities Policy

Students with a Disability Policy and Procedure

Work Health and Safety Policy

Related Procedures

Children on Campus Procedure

Incident and Hazard Reporting and Investigation Procedure

Visitors on University Sites Procedure

Work Health and Safety Risk Management Procedure

Work Health and Safety Training Procedure

Related forms, publications and websites

Everyone Matters

LGBTIQ community

Library Services safe space

Library Services online room bookings

Library Services events calendar

Definitions

Terms defined in the Definitions Dictionary

Discrimination

Occurs when a person or a group of people are treated less favourably than another person or group because of race, colour, national or ethnic origin; gender or marital status; disability; religion or political beliefs; sexual preference; or some other central characteristic. Discrimination may occur when a person is denied the opportunity to participate freely and fully in normal day-...moreOccurs when a person or a group of people are treated less favourably than another person or group because of race, colour, national or ethnic origin; gender or marital status; disability; religion or political beliefs; sexual preference; or some other central characteristic. Discrimination may occur when a person is denied the opportunity to participate freely and fully in normal day-to-day activities, for example being harassed in the workplace or being denied entry to public places and other facilities.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Harassment

Occurs when a person is made to feel intimidated, insulted or humiliated because of their race, colour, national or ethnic origin; sex; disability; sexual preference; or some other characteristic specified under anti-discrimination or human rights legislation. Harassment may include behaviour, comments or images which a reasonable person would consider to be offensive, humiliating, int...moreOccurs when a person is made to feel intimidated, insulted or humiliated because of their race, colour, national or ethnic origin; sex; disability; sexual preference; or some other characteristic specified under anti-discrimination or human rights legislation. Harassment may include behaviour, comments or images which a reasonable person would consider to be offensive, humiliating, intimidating or threatening.

Makerspaces

Makerspaces are places where people can come together to use, and learn to use materials as well as develop creative projects....moreMakerspaces are places where people can come together to use, and learn to use materials as well as develop creative projects.

Policy

A high level strategic directive that establishes a principle based approach on a subject. Policy is operationalised through Procedures that give instructions and set out processes to implement a Policy....moreA high level strategic directive that establishes a principle based approach on a subject. Policy is operationalised through Procedures that give instructions and set out processes to implement a Policy.

Procedure

An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy.

Research Activities

Refers to activities that result in the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes....moreRefers to activities that result in the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes.

Student

A person who: has been Admitted or Enrolled in an Academic Program at the University, but has not yet graduated from the program; or has been Enrolled in a Course at the University but has not yet completed the Course....moreA person who: has been Admitted or Enrolled in an Academic Program at the University, but has not yet graduated from the program; or has been Enrolled in a Course at the University but has not yet completed the Course.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

University Members

Employees of the University whose conditions of employment are covered by the USQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; Members of the University Council and University Committees; Visiting and adjunct academic...moreEmployees of the University whose conditions of employment are covered by the USQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; Members of the University Council and University Committees; Visiting and adjunct academics; Volunteers who contribute to University activities or who act on behalf of the University; Individuals who are granted access to University facilities or who are engaged in providing services to the University, such as contractors and consultants, where applicable.

Definitions that relate to this procedure only

Keywords

Library, opening hours, safe places, room bookings, makerspace, meeting rooms, computers, children

Record No

18/839PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

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