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Articulation Arrangements Procedure

Procedure overview

1 Purpose

To outline the procedure required for the establishment and ongoing management of international and domestic Articulation Arrangements between the University and other educational institutions.

2 Scope

This procedure applies to Articulation Arrangements for Coursework programs.

This procedure does not apply to:

  1. Credit granted on the basis of an individual Student application or as a Credit transfer agreed with a partner institution (refer to the Credit and Exemption Procedure); and
  2. Higher Degree by Research programs.

3 Procedure Overview

Articulation Arrangements may be developed with partner institutions to allow Students to gain Credit for qualifications completed at the partner institution or USQ towards an Award from either institution, and to:

  1. provide Students with access to the best possible combinations of studies to meet their educational and professional aspirations;
  2. build defined qualification pathways for Students;
  3. maximise opportunities for recognising completed prior qualifications; or
  4. establish strategic alliances with other institutions.

4 Procedures

Articulation Arrangements are formally agreed between the University and a partner institution and usually consist of two parts:

  1. an approved University agreement which establishes the conditions under which the Articulation Arrangement will operate; and
  2. Articulation Schedules which provide full details of the Credit arrangements, along with any Admission or other conditions, such as quotas or Pre-requisites, between a University program and a partner institution program.

The University will maintain a register of all Articulation Arrangements that it has entered into and will make public the list of current partner institutions and relevant Articulation Schedules.

4.1 Stage 1 - Due diligence

4.1.1 Proposal

Articulation Arrangements may be initiated by University academic Employees (Proposal Initiator) using the Education Partner Application form available from the USQ Hub, which sets out the minimum due diligence requirements.

The proposal must be endorsed by the relevant Head of School and Deputy Vice-Chancellor (Academic Affairs) prior to submitting the application form, and before formal discussions commence with the partner institution.

4.1.2 Review

Proposals will undergo a review process before progressing to Stage 2. The Proposal Initiator is responsible for providing additional documents and evidence to assess potential risks and make informed decisions, if required.

For international arrangements, offshore and onshore, review of the information provided in the Education Partner Application form is facilitated by USQ International Partnerships, in consultation with the relevant Associate Dean (Academic) and Deputy Vice-Chancellor (Academic Affairs). For domestic arrangements, review of the information is conducted by the relevant Associate Dean (Academic), in consultation with Heads of School.

4.1.3 Assessment of prior Formal Learning

Prior Formal Learning is assessed at the program level through the use of Program Learning Outcomes for the purpose of granting Credit, and is coordinated by Faculty Partnership Support (FPS) in consultation with the relevant Program Director.

In determining Credit towards a University Award, the Program Director will take into account the comparability and equivalence of Learning Outcomes, volume of learning, content of study, and learning and Assessment approaches. Credit may be awarded as Block Credit, Specified Credit or Unspecified Credit, in accordance with the Credit and Exemption Procedure.

The Program Director must be satisfied that Students receiving Credit for qualifications completed at the partner institution are adequately prepared to succeed in the USQ program and that the integrity of the program is not compromised.

In addition, for Awards leading to Australian Qualifications Framework (AQF) qualifications, in determining appropriate Credit towards a higher level AQF qualification in the same or related discipline, the following will be used as a starting reference point:

  1. 50% Credit for an Advanced Diploma or Associate Degree linked to a three year Bachelor degree;
  2. 37.5% Credit for an Advanced Diploma or Associate Degree linked to a four year Bachelor degree;
  3. 33% Credit for a Diploma linked to a three year Bachelor Degree; and
  4. 25% Credit for a Diploma linked to a four year Bachelor Degree.

4.2 Stage 2 - Approval

Following completion of the review process, documentation will be forwarded by USQ International Partnerships or the relevant faculty to the Partner Operations Committee (POC) for approval.

4.3 Stage 3 - Establishment

4.3.1 Articulation Arrangement agreement

An approved University Articulation Arrangement agreement will be prepared which, at a minimum, will set out:

  1. the duration of the arrangement (usually between three and five years);
  2. key performance indicators;
  3. arrangements for review, modification, renewal and termination of the agreement;
  4. marketing and promotional activities, and to ensure that representation of the University's educational offerings and tuition fees is accurate and not misleading; and
  5. how any Intellectual Property will be dealt with between the parties.

Under an Articulation Arrangement, the University is not responsible for curriculum or teaching Courses at the partner institution.

The Articulation Arrangement agreement will be prepared, negotiated and signed as set out in the table below.

International partner institution

Prepared by USQ International Partnerships in consultation with:

  • Associate Dean (Academic)
  • Deputy Vice-Chancellor (Academic Affairs)
  • Pro Vice-Chancellor (International)
  • Provost

Negotiated with partner institution by:

  • USQ International Partnerships

Signed by:

  • Pro Vice-Chancellor (International)

Domestic partner institution

Prepared by FPS in consultation with:

  • Associate Dean (Academic)
  • Deputy Vice-Chancellor (Academic Affairs)
  • Provost

Negotiated with partner institution by:

  • FPS

Signed by:

  • Deputy Vice-Chancellor (Academic Affairs)

USQ International Partnerships will advise POC and Marketing and Partners Strategic Management Committee (MAPSM) of the commencement date of a new Articulation Arrangement with international partner institutions, and FPS will advise POC and MAPSM of the commencement date of a new Articulation Arrangement with domestic partner institutions.

A copy of the approved Articulation Arrangement agreement will be recorded on the University's contract management system.

4.3.2 Articulation Schedules - approval

Articulation Schedules are prepared by the relevant faculty and forwarded to the Associate Dean (Academic) for approval. Following approval, as applicable, USQ International Partnerships is responsible for providing the Articulation Agreement and Schedules to international partner institutions, and FPS is responsible for providing them to domestic partner institutions.

If the University already has an Articulation Arrangement in place with the partner institution, new Schedules may be approved by the Associate Dean (Academic) to be added to the existing Arrangement.

A copy of the Schedules will be added to the central partnerships database and provided to the Admissions team by USQ International Partnerships for international partner institutions, and by FPS for domestic partner institutions.

FPS is responsible for notifying Student Systems of all Articulation Schedules for recording in the Credit precedent database.

4.4 Stage 4 - Management

Each faculty is responsible for managing Articulation Schedules for their suite of academic programs.

4.5 Stage 5 - Monitoring

Admissions requirements and the subsequent academic performance of Students entering the University via Articulation Arrangements must be monitored by the relevant faculty and are reviewed at least annually as part of the Course and program academic quality evaluation process.

All Articulation Arrangement agreements must be reviewed at least once during the term of the agreement and before any renewal. Reviews may be conducted at an earlier date if it is believed that the current terms of the agreement are having a negative effect on the University or Students.

Articulation Schedules must also be reviewed when a program in the Schedule is significantly altered, discontinued or redesigned to be offered at a different AQF or equivalent level.

When a review results in a proposed change to an existing Articulation Schedule, the partner institution should be consulted. Any resulting revisions to the Schedule must be approved by the relevant Associate Dean (Academic).

FPS is responsible for advising the Admissions team of the revised Articulation Arrangement details, and Student Systems for updating the entry in the Credit precedent database. Approved revisions will be recorded on the central partnerships database.

Credit which has already been granted to any individual Student cannot be withdrawn if an Articulation Arrangement is reviewed and changed.

4.6 Stage 6 - Reporting

Annual reporting to POC on Articulation Arrangements is coordinated by USQ International Partnerships for international partner institutions, and by the relevant faculty for domestic partner institutions, in order to evaluate key performance indicators, including the number of Students who have entered through the Articulation Arrangement and the academic performance outcomes for those Students.

This report will inform recommendations for any changes needed to the marketing, administration or operation of the Articulation Arrangement.

4.7 Stage 7 - Review, renewal or termination of Articulation Arrangements

4.7.1 Review

At least six (6) months prior to the expiry of an Articulation Arrangement, or if any program in an Articulation Schedule is discontinued or redesigned to be offered at a different AQF or equivalent level, the partnership will be reviewed by the Associate Dean (Academic) in consultation with the Deputy Vice-Chancellor (Academic Affairs), or nominee. For International partner institutions, consultation will also take place with USQ International Partnerships. The purpose of the review is to:

  1. consider the performance indicators for the Schedules, including Student progression and attainment;
  2. ensure that the content remains current; and
  3. ensure the Articulation Arrangement remains aligned with the University's strategic objectives.

4.7.2 Renewal of agreements

If following the above review the relevant faculty decides to continue with some or all Articulation Schedules, the relevant faculty must make arrangements for the Articulation Arrangement agreement to be renewed in accordance with its terms and section 4.3.1 above.

4.7.3 Renewal of Articulation Schedules

After discussion with the partner institution, if the Associate Dean (Academic) decides that certain Articulation Schedules should be amended or re-negotiated, they will refer the matter to FPS for it to facilitate the making of appropriate amendments.

New, continuing or re-negotiated Articulation Schedules will be approved in accordance with section 4.3.2.

4.7.4 Terminating Articulation Schedules

If a decision is made by the relevant faculty to discontinue any of the Schedules, USQ International Partnerships will advise international partner institutions in writing, and FPS will advise domestic partner institutions in writing, of the Schedules it intends to discontinue.

The relevant Associate Dean (Academic) and Admissions team will be advised of the discontinued Schedules by USQ International Partnerships for international partner institutions, and by FPS for domestic partner institutions. FPS is responsible for notifying Student Systems of the discontinued Schedules in order to update the Credit precedent database.

4.7.5 Terminating an Articulation Arrangement

Consultation with USQ International Partnerships must take place prior to any decision to discontinue all Articulation Schedules associated with an Articulation Arrangement with an international partner institution. Where a decision has been made to discontinue an Articulation Arrangement, USQ International Partnerships will advise the relevant international partner institution(s) in writing, and the faculty will advise domestic partner institutions in writing, that the Articulation Arrangement will not be renewed.

In cases where the faculty has serious concerns about the quality of a partner institution's program, the faculty may place the partner institution on notice that the arrangement will not continue for the full term.

Where a pathway is disestablished prior to the expiry date provided in the Articulation Arrangement agreement, on the approval of the relevant Associate Dean (Academic), USQ International Partnerships will advise international partner institutions in writing, and FPS will advise domestic partner institutions in writing, that the Articulation Arrangement has been terminated.

POC and MAPSM will be advised by USQ International Partnerships of the termination of an Articulation Arrangement with an international partner institution, and by FPS of the termination of an Arrangement with a domestic partner institution.

FPS is responsible for notifying Student Systems of the discontinued Articulation Schedules in order to update the Credit precedent database.

5 References

Nil.

6 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

7 Procedure Information

Accountable Officer

Provost

Responsible Officer

Pro Vice-Chancellor (International)

Policy Type

University Procedure

Policy Suite

Educational Partnerships Policy

Subordinate Schedules

Approved Date

22/6/2022

Effective Date

22/6/2022

Review Date

22/6/2025

Relevant Legislation

Australian Qualifications Framework

Education Services for Overseas Students (ESOS) Act 2000

Higher Education Administrative Information for Providers (AIP)

Higher Education Support Act 2003

Information Privacy Act 2009 (Qld)

National Code of Practice for Providers of Education and Training to Overseas Students 2018

Tertiary Education Quality and Standards Agency Act 2011

Higher Education Standards Framework (Threshold Standards) 2021

Related Policies

Academic Programs and Courses Quality Policy

Admissions Policy

Award Eligibility and Graduation Policy

Enrolment Policy

Related Procedures

Admissions Procedure

Credit and Exemption Procedure

Enrolment Procedure

Program Accreditation Procedure

Related forms, publications and websites

Education Partner Application Form

English Language Proficiency Requirements Schedule

Definitions

Terms defined in the Definitions Dictionary

Admission

The process of submission and assessment of applications for entry to study at the University....moreThe process of submission and assessment of applications for entry to study at the University.

Articulation Arrangement

A defined pathway that allows a Student to progress from a completed program of study with another education provider to a University program. Admission to the University program may be with or without Credit....moreA defined pathway that allows a Student to progress from a completed program of study with another education provider to a University program. Admission to the University program may be with or without Credit.

Articulation Schedule

A document which is attached to an Articulation Arrangement agreement in the form of an annexure which provides details of the Credit arrangements, along with any Admission or other conditions, such as quotas or prerequisites, between a University program and partner institution program....moreA document which is attached to an Articulation Arrangement agreement in the form of an annexure which provides details of the Credit arrangements, along with any Admission or other conditions, such as quotas or prerequisites, between a University program and partner institution program.

Block Credit

Credit granted towards whole stages or components of a program of learning leading to a qualification (e.g. a semester or a year of full-time study). It is typically arranged through a Credit Transfer or pathways agreement with another educational provider. Block Credit may be Specified or Unspecified Credit....moreCredit granted towards whole stages or components of a program of learning leading to a qualification (e.g. a semester or a year of full-time study). It is typically arranged through a Credit Transfer or pathways agreement with another educational provider. Block Credit may be Specified or Unspecified Credit.

Course

A discrete element of a program, normally undertaken over a single Teaching Period, in which the Student enrols, and on completion of which the Student is awarded a grade....moreA discrete element of a program, normally undertaken over a single Teaching Period, in which the Student enrols, and on completion of which the Student is awarded a grade.

Coursework

A method of teaching and learning that leads to the acquisition of skills and knowledge and does not include a major research component....moreA method of teaching and learning that leads to the acquisition of skills and knowledge and does not include a major research component.

Credit

The number of units, up to a specified limit, granted towards a University Award on the basis of either previous Formal, Informal or Non-formal Learning. Credit reduces the number of Courses required to complete an Award Program....moreThe number of units, up to a specified limit, granted towards a University Award on the basis of either previous Formal, Informal or Non-formal Learning. Credit reduces the number of Courses required to complete an Award Program.

Credit Transfer Arrangement

A negotiated agreement with another educational institution or accrediting authority that provides Students with agreed and consistent Credit outcomes for components of a qualification based on identified equivalence in content and learning outcomes....moreA negotiated agreement with another educational institution or accrediting authority that provides Students with agreed and consistent Credit outcomes for components of a qualification based on identified equivalence in content and learning outcomes.

Specified Credit

Credit granted towards particular or specific components of a qualification or program of learning, such as a Core or Elective Course....moreCredit granted towards particular or specific components of a qualification or program of learning, such as a Core or Elective Course.

Student

A person who is admitted to an Award Program or Non-Award Program offered by the University and is: currently enrolled in one or more Courses or study units; or not currently enrolled but is on an approved Leave of Absence or whose admission has not been cancelled....moreA person who is admitted to an Award Program or Non-Award Program offered by the University and is: currently enrolled in one or more Courses or study units; or not currently enrolled but is on an approved Leave of Absence or whose admission has not been cancelled.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

Unspecified Credit

Credit granted towards elective components of a qualification or program of learning, such as an Elective Course....moreCredit granted towards elective components of a qualification or program of learning, such as an Elective Course.

Definitions that relate to this procedure only

Keywords

Articulation, Credit, Specified Credit, Unspecified Credit, Block Credit, Credit Transfer Arrangement, Third Party Provider, Third Party Agreement, international partnerships, educational partnerships, partner institution

Record No

19/1304PL

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