Library Content Management Procedure

Procedure overview

1 Purpose

To provide direction and guidance about how the USQ Library collects, curates and enables access to content and resources that support the learning, teaching and Research Activities of the University.

2 Scope

This procedure applies to all users of USQ Library content, including Students and University Members.

3 Procedure Overview

This procedure outlines how the USQ Library provides access to and manages content which supports the learning, teaching and Research Activities of the University.

The procedure complies with the Higher Education Standards Framework to ensure that the resources provided are:

  • appropriate to the Level of the course of study;
  • consistent with the expected Learning Outcomes and modes of participation;
  • accessible when needed (including for individuals with special needs); and
  • supportive of scholarship.

4 Procedures

4.1 Content acquisition and management

USQ Library oversees the purchase and curation of content in accordance with the Procurement and Purchasing Policy. This allows the purchase of resources in a manner that is cost effective.

4.2 Content selection

When selecting content, USQ Library:

  • facilitates equitable access to all Students and Employees wherever they study or research by preferring electronic and digital formats over physical formats;
  • responds to changes in Courses, Student numbers and research priorities, while balancing the differing costs of resources in various disciplines;
  • avoids unnecessary duplication of resources;
  • selects free and Open Access content to replace or supplement paid subscriptions and purchases when possible and appropriate;
  • uses evidence to identify and respond to the content needs of Students and Employees;
  • only accepts gifts and donations on the understanding that items not selected for the USQ Library will be discarded;
  • collaborates with faculties to meet the requirements of the Higher Education Standards Framework when Purchasing and providing access to resources required for learning and teaching purposes;
  • offers interlibrary loan services to Students and Employees as an alternative to Purchasing, where necessary.

4.3 Content curation

USQ Library curates and maintains access to repositories which:

  • preserve and make accessible the Research Output of the University. Employees and Higher Degree by Research (HDR) Students deposit their Research Outputs into the repository. USQ Library supports the F.A.I.R principles of making Research Outputs findable, accessible, interoperable and reusable;
  • store and make accessible Digital Learning Objects created for learning and teaching. Employees can contribute objects to the repository to enable sharing, discovery and reuse via learning management systems;
  • encourage the use of Open Access or Creative Commons Licensing to make Research Outputs and learning objects findable, accessible, interoperable and reusable. Objects and files contributed to USQ Library's repositories are published subject to copyright and the Intellectual Property Policy.

4.4 Content evaluation and deselection

USQ Library regularly assesses its collections to ensure resources support the University's learning, teaching and Research Activities.

Deselection decisions are made based on evidence and take into account use, subject scope and coverage, accessibility, financial and physical space constraints.

5 References

Australasian Open Access Strategy Group (2018) What is Open Access?. Retrieved September 21, 2018 from: https://aoasg.org.au/what-is-open-access/

Policy statement on F.A.I.R. access to Australia's research outputs. (2016). Retrieved September 21, 2018 from: https://www.fair-access.net.au/fair-statement

Tertiary Education Quality and Standards Agency. (2015). Higher Education Standards Framework 2015. Retrieved September 21, 2018 from: https://www.teqsa.gov.au/higher-education-standards-framework-2015

6 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

7 Procedure Information

Accountable Officer

Pro Vice-Chancellor (Education)

Responsible Officer

Director (Library Services)

Policy Type

University Procedure

Policy Suite

Library Content Access and Use Procedure

Subordinate Schedules

Approved Date

25/3/2019

Effective Date

25/3/2019

Review Date

25/3/2022

Relevant Legislation

Higher Education Standards Framework 2015

Related Policies

Intellectual Property Policy and Procedure

Library Policy

Procurement and Purchasing Policy

Related Procedures

Gifts and Benefits Procedure

Procurement and Purchasing Procedure

Related forms, publications and websites

CAUL Electronic Information Resources Advisory Committee Principles & Framework for Pricing Electronic Information

Creative Commons Australia

Eprints

Financial Delegations Schedule

Purchase request form

Definitions

Terms defined in the Definitions Dictionary

Course

The basic unit of study and assessment for which a Student may be awarded a grade, and may accumulate credit units towards completion of a Program....moreThe basic unit of study and assessment for which a Student may be awarded a grade, and may accumulate credit units towards completion of a Program.

Creative Commons Licensing

Creative Commons licences are a standardised way for individual creators, companies and institutions to share their work with others on flexible terms without infringing copyright. The licences allow users to reuse, remix and share the content legally....moreCreative Commons licences are a standardised way for individual creators, companies and institutions to share their work with others on flexible terms without infringing copyright. The licences allow users to reuse, remix and share the content legally.

Digital Learning Objects

Any digital resource that can be reused to support learning....moreAny digital resource that can be reused to support learning.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Higher Degree by Research (HDR) Student

A Student enrolled in an HDR program....moreA Student enrolled in an HDR program.

Learning Outcomes

The expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning....moreThe expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning.

Level

The stage of a program specified for completion during the equivalent of a single Academic Year of Full-time Study....moreThe stage of a program specified for completion during the equivalent of a single Academic Year of Full-time Study.

Open Access

Open Access scholarly works are freely available via the Internet, permitting any person to read, download, copy, distribute, print, search, or link to the full text of these articles, crawl them for indexing, pass them as data to software, or use them for any lawful purpose, without financial, legal or technical barriers....moreOpen Access scholarly works are freely available via the Internet, permitting any person to read, download, copy, distribute, print, search, or link to the full text of these articles, crawl them for indexing, pass them as data to software, or use them for any lawful purpose, without financial, legal or technical barriers.

Purchasing

The method for acquiring the Goods and Services required. This can include credit cards, purchase orders and/or leasing arrangements....moreThe method for acquiring the Goods and Services required. This can include credit cards, purchase orders and/or leasing arrangements.

Research Activities

Refers to activities that result in the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes....moreRefers to activities that result in the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes.

Research Output

A publication, report or creative output, including but not limited to: journal articles, conference contributions, chapters, reports, books, performances, artefacts, patents/trademarks, exhibitions, scholarly edition, software, compositions, internet publications, design, presentations, grant applications, etc....moreA publication, report or creative output, including but not limited to: journal articles, conference contributions, chapters, reports, books, performances, artefacts, patents/trademarks, exhibitions, scholarly edition, software, compositions, internet publications, design, presentations, grant applications, etc.

Student

A person who: has been Admitted or Enrolled in an Academic Program at the University, but has not yet graduated from the program; or has been Enrolled in a Course at the University but has not yet completed the Course....moreA person who: has been Admitted or Enrolled in an Academic Program at the University, but has not yet graduated from the program; or has been Enrolled in a Course at the University but has not yet completed the Course.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

University Members

Employees of the University whose conditions of employment are covered by the USQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; Members of the University Council and University Committees; Visiting and adjunct academic...moreEmployees of the University whose conditions of employment are covered by the USQ Enterprise Agreement whether full time or fractional, continuing, fixed-term or casual, including senior Employees whose conditions of employment are covered by a written agreement or contract with the University; Members of the University Council and University Committees; Visiting and adjunct academics; Volunteers who contribute to University activities or who act on behalf of the University; Individuals who are granted access to University facilities or who are engaged in providing services to the University, such as contractors and consultants, where applicable.

Definitions that relate to this procedure only

Keywords

Library, collections, content, creative commons, open access, curation, ePrints, repositories, acquisition, copyright, donations, intellectual property, research, digital objects

Record No

18/837PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

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