Education Partnership Policy

Policy overview

1 Purpose

To provide a definition for the term 'education partnership' and to outline the USQ process for initiating and progressing an international or domestic education partnership.

2 Scope

This policy applies to the initiation, assessment, approval, implementation and review of an international or domestic education partnership. It is specific to both domestic and international Education Partnerships, which involve the support of USQ's external delivery. It does not apply to research, industry or community partnership activities.

3 Policy Statement

An education partnership is a mutually beneficial collaboration between USQ and an external provider, which involves the support of USQ's external delivery via an agreement. Any collaboration and the circumstances surrounding any agreement under this Policy do not create the relationship of employment, legal partnership or agency between USQ and an external provider. USQ is committed to excellence in the delivery of education with its international and domestic education partners. Education partnerships must comply with relevant legislative/regulatory requirements, meet both USQ and industry-based quality assurance and risk management requirements and promote the USQ brand and reputation.

Proposals for education partnerships will be submitted through the University's standard approval process and are subject to an agreement. Approved partnerships will be regularly monitored and reviewed by relevant committees throughout the life of the partnership. The Vice-Chancellor or nominee approves all education partnership agreements.

4 Principles

Successful education partnerships operate strategically within the USQ Education Partnership Framework to achieve the following principles:

  • high academic and business integrity
  • financial reward and sustainability; and
  • positive student outcomes.

5 Procedures

The Education Partnership Framework consists of six stages, each involving critical steps that include USQ International or the equivalent USQ domestic unit, Faculties, Legal Office, Student Services Portfolio, Finance and Corporate Management Services. The six stages are:

  1. Identification of a Proposed Education Partnership
  2. Assessment of the Proposal
  3. Negotiations
  4. Development of an Agreement
  5. Implementation
  6. Annual review and management of variations to the Agreement.

Framework for Progressing a Proposed Education Partnership

Stage 1: Identification of proposed Education Partnership

No.

Procedure

Responsibility

Template

1.1

  1. Education partnership opportunity (domestic or international) identified by USQ.
  2. Opportunity handed to Faculty involved.
  3. Faculty completes Template 1 and Dean signs off.
  4. Where multiple Faculties involved, each Faculty completes Template 1 respective to the opportunity and Deans discuss prior to sign off.

Faculty/ies

Template 1: Expression of Interest to initiate an Education Partnership.

1.2

  1. Faculty provides signed Template 1 to the Student Services Portfolio.
  2. The Student Services Portfolio provides proposed Partner with Template 2 which outlines legal and quality requirements of the partnership.
  3. Proposed Partner returns Template 2 with proposed amendments to the Student Services Portfolio who pass onto Faculty for review.
  4. The Student Services Portfolio to liaise with Finance, Legal and Corporate Management Services as required for sharing of USQ and proposed Partner's financial statements and business structure.
  1. Faculty
  2. Student Services Portfolio and proposed Partner Institution
  3. Student Services Portfolio with Finance, Legal and Corporate Management Services as required

Template 2: Draft Standard Agreement with Annexure of Quality Requirements.

1.3

  1. The Student Services Portfolio forwards Template 1 and 2 to MAPM for Stage 1 approval.
  2. Faculty may provide a memo with feedback on any responses to Template 2 by Partner.

Student Services Portfolio and Faculty (if required)

1.4

Stage 1 approval:

  1. MAPM reviews Template 1 and 2 and approves or declines proceeding. Advice provided to Faculty.
  2. MAPM records Template 1 in EOI Database, which is accessible by all Deans and Associate Deans.

MAPM

Stage Two: Assess Proposal

No.

Procedure

Responsibility

Template

2.1

  1. Faculty to review MAPM recommendation and revise or proceed with proposal.

Faculty

2.2

Develop Risk and Financial Analysis

USQI to manage completion of Template 3 & 4 process:

  1. Faculty to address:
    1. Risks and Opportunities in Template 3.
    2. Faculty Program Committee to provide independent academic analysis of quality of proposal.
  2. Legal Office to address and make recommendations on:
    1. Legal Issues/Due Diligence/risk management in Template 3
  3. Finance and Student and Communities Division (Admissions & Enrolments) to complete Template 4:
    1. Analysis of financial situation including Student Financial Module and recommendation.

Faculty

Legal Office.

Finance, Student Services Portfolio (Admissions & Enrolments) and Student Financial Module

Relevant third parties

Template 3: Risk Analysis

Template 4: Financial Analysis and Checklist for Business Case

2.3

Stage 2 approval:

  1. USQI provide completed Templates 3 & 4 to Faculty.
  2. Faculty submit Templates 3 & 4 to MAPM for approval of proposal.
  3. MAPM make recommendations to proceed or discontinue.

USQI

Faculty

MAPM to sign off proposal and inform USQI

2.4

  1. Proposal, if approved by MAPM, is lodged with the central repository.

Central repository to retain original documentation

2.5

  1. USQI inform proposed Partner of approval in principle subject to Stage 3

USQI

2.6

  1. MAPM decision reported to Academic Board, Vice-Chancellor's Executive (VCE) and Council for noting.

MAPM

Stage Three: Continue Negotiations

No.

Procedure

Responsibility

Template

3.1

  1. Conduct on-site visit and continue negotiations about program details with Partner based on approved proposal.
  2. Share draft agreement.
  3. Minutes of these meetings must accompany the USQ Committee Template.
  4. USQI to request final financial statements from Partner.

USQI (with Faculty) to conduct visit and negotiations with potential partner.

USQI (and Faculty)

USQI with Partner

3.2

  1. If negotiations are successful conduct or finalise due diligence and risk clarification and mitigation.
  2. Reconcile financials from 2.2 if model has changed from proposal during negotiations.

Legal Office to arrange appropriate third parties.

Corporate Management Services conduct final risk assessment.

Finance

3.3

  1. USQ Committee Briefing template prepared for Vice-Chancellor's Executive (VCE) with summary of negotiations, final risk assessment and recommendations.

USQI/Faculty

USQ Committee Briefing Template

3.4

Stage 3 approval:

  1. Vice-Chancellor's Executive (VCE) recommends to VC to approve/ amend / renegotiate /decline proposal.

Vice-Chancellor's Executive (VCE)

3.5

  1. VC to provide key stakeholder briefing to inform Council that agreement will be signed.

Stage Four: Develop Agreement

No.

Procedure

Responsibility

Template

4.1

  1. Legal Office to prepare Standard Agreement / MOU

Legal Office

Template 2: Standard Agreement

4.2

Stage 4 approval:

  1. USQI prepare final advice to Pro Vice-Chancellor (Student Services)
  2. Pro Vice-Chancellor (Student Services) approves advice and sends to Legal Office.
  3. Legal Office prepares advice to Vice-Chancellor for signing.

USQI, Pro Vice-Chancellor (Student Services)

Legal Office

4.3

  1. Both Parties sign agreement.

VC

Partner

6 Appendices

Appendix 1: Supporting Document - Schedule of Templates

Appendix 1

SUPPORTING DOCUMENT - SCHEDULE OF TEMPLATES

Template No.

Template Name

Key Responsibility

1

Expression of Interest to Initiate an Education Partnership

  • As an Education partnership opportunity is identified by the Faculty or USQI, the EOI template will be completed, signed by the Dean of the Faculty and forwarded to USQI.

Faculty

USQI

2

Draft Education Partner Agreement

This template has been developed by USQ Legal Office.

The intent of this template is to make USQ's legal and financial requirements known to potential Partners at the time of initial discussion.

A Quality Annexure will be added to the Agreement for Faculty staff to use to determine specific quality requirements prior to the signing of an agreement.

The Quality Annexure identifies a range of key quality requirements, particularly for delivery of programs, under USQ's Quality Framework, which the Partner must agree to prior to Stage 4 approval.

Legal Office with USQI and Proposed Partner

3

Risk Analysis

This template contains a summary of potential key risks to be checked, that could affect the positive delivery of outcomes and key opportunities arising from the proposal.

Corporate Management Services and Legal Office

4

Financial Analysis

This template has been developed by USQ Finance Division

  • The Financial Analysis contains a statement of the estimated total financial costs and benefits that will be incurred and earned.
  • The Student Financials in the Student Management System will also be analysed to ensure current USQ systems support the proposal.

Finance

Student Services Portfolio

7 References

Nil.

8 Schedules

This policy must be read in conjunction with its subordinate schedules as provided in the table below.

9 Policy Information

Subordinate Schedules

Accountable Officer

Pro Vice-Chancellor (Student Services)

Responsible Officer

Director (Student and Academic Support)

Policy Type

Academic Quality Policy

Approved Date

1/12/2015

Effective Date

1/12/2015

Review Date

Relevant Legislation

Related Policies

Related Procedures

Related forms, publications and websites

Template 1 Expression of Interest to Initiate an Education Partnership

Template 2 Legal and Quality Requirements of Education Partners

Template 3 Risk Assessment

Template 4 Financial Analysis

Definitions

Terms defined in the Definitions Dictionary

Definitions that relate to this policy only

Education partnership

An education partnership is a mutually beneficial collaboration between USQ and an external provider, which involves the support of USQ's external delivery via an agreement.

Keywords

Education, Partnership, Domestic, International

Record No

13/562PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

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