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Course Specifications Requirements Schedule

Schedule overview

1 Purpose

To set out the data requirements for Course Specifications.

2 Scope

This schedule must be read in conjunction with the Course Management Procedure and is subordinate to it.

3 Schedule

As the University is required to collect and archive detailed Information about a Course, data fields captured in the Course Specification system are managed as outlined in Table 1 below.

  1. Data Level - outlines the categorisations for the data contained within the Course Specification system. These categorisations are broadly defined by the University but are managed by Systems Administrators through the Course Specification system and are not outlined in detail in these procedures.
  2. Data Fields - describes the data fields and any procedural requirements.
  3. Approval Pathway - outlines the approval requirements for editing a particular data field. For all Data Levels, approvals exclude typographical edits, such as spelling or punctuation corrections or other administrative data entry errors (e.g. incorrect offering or Field of Education was entered in accreditation approval submissions or Program Change Proposals). Typographical or data entry errors may be edited by Course Coordinators or other responsible officers at any time and submitted to Systems Administrators to review for quality assurance purposes, prior to publication.
  4. Publication Type - defines whether data fields are public or administrative. Administrative access restricts data to only Employees and therefore is not publicly available. Public data assumes that Employees also have administrative access to that data. Public data are published through the University's Handbook system.
  5. Publication Timeline - sets out the due date for publication

Table 1: Course data requirement

Data Level

Data Fields

Approval Pathway

Publication Type

Publication Timeline

Accredited:

Data fields which are required for a Course to be accredited as part of a program

Include:

  • Course code (discipline descriptor and Level)
  • Course title
  • Course description (included in Handbook)
  • Study Period/s of offer
  • Location/s of offer
  • Mode/s of offer
  • Unit value or volume of learning
  • Fees relevant to the Course (e.g. Commonwealth Supported Place, Domestic Full Fee Paying Place, International Full Fee Paying Place)
  • Learning Outcomes
  • Assessment summary, including grading scale: Graded, Pass/Fail, or Satisfactory/Unsatisfactory
  • Requirements for Enrolment: requisites, rules for Enrolment, or inherent academic requirements

As per the Program Accreditation Procedure and Program Change, Suspension and Discontinuation Procedure

Public

When Enrolment opens for the Study Period

  • Course Type: Coursework, Honours, Pathway or Research
  • Academic Career: Non-Award, Undergraduate, Postgraduate or Research
  • Field of Education
  • Funding clusters
  • Parent program
  • Course overview (Synopsis)

Administrative (hidden field)

When Enrolment opens for the Study Period

Program-level:

Data fields which may have ramifications for the program/s if edited but do not initiate a program change request

Include, but are not limited to:

  • Assessment type, mode, weighting, length, or duration, which may affect Program Learning Outcomes or curriculum alignment
  • Work integrated learning requirements
  • Topics
  • Student workload requirements
  • Assumed Knowledge

Program Director in consultation with relevant Employees, including:

  • Other Program Directors and Heads of School/ College for service teaching Courses
  • Professional support Employees, particularly where there are systems implications such as InPlace, Celcat, ProctorU, etc.

Public

When Enrolment opens for the Study Period

Organisational Section-level:

Data fields which require Heads of School/College, or Directors/ Deans (UniSQ College, Graduate Research School, College for First Nations) to approve changes which may have ramifications on section-based resources

Include, but not limited to:

  • Course Coordinator or other listed Course Team members, if any
  • Course Consultation times
  • Learning activities and resources pertaining to scheduling for tutorials, seminars, labs etc., or resources such as peer-assisted support sessions, or other section-based provisions of resources to support Course delivery
  • Residential School management Information

Head of School/ College, Dean or Director of the organisational section which is responsible for the Course. Authority to approve may be delegated to other responsible officers by the Head of School/College, Dean, or Director.

Public

Beginning of Week 1 for the Study Period

  • Organisational-section ownership percentage share

Administrative

When approved

Course Coordinator-level

Data fields which may be edited by the Course Coordinator or their delegate at any time

These include, but are not limited to:

  • Assessment Item descriptions, criteria and standards, submission format (e.g. online via StudyDesk, in-person, drafted on blueprint), or due dates
  • Changes to Learning Resources which have no immediate resourcing implications such as online textbook substitutions or open-source software changes
  • Other administrative Course data related to the delivery of the Course (e.g. rescheduling of online tutorial times previously published publicly)
  • Past Student feedback outcomes with actions arising noted by the Course Coordinator

Course Coordinator after Systems Administrator review for quality assurance purposes prior to publication

Public

By the Census Date of the Study Period

4 References

Nil.

5 Schedule Information

Accountable Officer

Deputy Vice-Chancellor (Academic Affairs)

Responsible Officer

Dean (Academic Transformation)

Policy Type

University Procedure

Policy Suite

Academic Programs and Courses Quality Policy

Approved Date

15/12/2022

Effective Date

1/1/2023

Review Date

1/1/2026

Relevant Legislation

Higher Education Standards Framework (Threshold Standards) 2021

Related Policies

Assessment Policy

Coursework Curriculum Design Policy

Learning and Teaching Policy

Related Procedures

Assessment Procedure

Course Management Procedure

Coursework Curriculum Design and Structure Procedure

Program Accreditation Procedure

Program Change, Suspension and Discontinuation Procedure

Related forms, publications and websites

Australian Qualifications Framework

Assessment and Grades - Roles and Responsibilities Schedule

Coursework Curriculum Design and Structure Schedule

11 Minimum Requirements for Online Teaching and Learning

Definitions

Terms defined in the Definitions Dictionary

Academic Career

A grouping of all academic work undertaken by a Student that is grouped into a single Student record. Academic Career groupings include undergraduate, postgraduate, non-award and research....moreA grouping of all academic work undertaken by a Student that is grouped into a single Student record. Academic Career groupings include undergraduate, postgraduate, non-award and research.

Assessment

The process of evaluating the extent to which Students have achieved the objectives of a Course....moreThe process of evaluating the extent to which Students have achieved the objectives of a Course.

Assessment Item

An individual Assessment task as outlined in the Assessment schedule for a Course. Assessment Items may consist of Assignments or Formal Examinations and may be Formal, Informal, Formative or Summative in nature....moreAn individual Assessment task as outlined in the Assessment schedule for a Course. Assessment Items may consist of Assignments or Formal Examinations and may be Formal, Informal, Formative or Summative in nature.

Assumed Knowledge

Assumed knowledge is the foundational knowledge and related skills considered necessary for Students commencing studies at USQ and are desirable for successful university level study. Assumed knowledge is equivalent to satisfactorily completing senior secondary studies (Years 11 and 12) in specified subjects. For example, assumed knowledge of English is equivalent to completing four se...moreAssumed knowledge is the foundational knowledge and related skills considered necessary for Students commencing studies at USQ and are desirable for successful university level study. Assumed knowledge is equivalent to satisfactorily completing senior secondary studies (Years 11 and 12) in specified subjects. For example, assumed knowledge of English is equivalent to completing four semesters of senior secondary school English (Years 11 and 12), at the sound achievement level (4, SA). If Students do not have the assumed level of knowledge for their program, they may still receive an offer of a place at USQ and can still enrol in courses. However, Students are urged to consider the impact not having the assumed knowledge may have on their ability to succeed in their studies. Students who do not have the required level of assumed knowledge are advised to undertake USQ preparatory or bridging courses, or other appropriate study preparation, prior to or during the first year of study. It is the responsibility of the Student to have the assumed knowledge specified for the program or course.

Census Date

The date on which the Student's enrolment related requirements must be finalised in line with the University's important dates. A Higher Education Provider must, for each unit of study it provides or proposes to provide during a year, determine for that year, a particular date to be the Census Date for the unit. Students are responsible for meeting the University's Census Date deadline...moreThe date on which the Student's enrolment related requirements must be finalised in line with the University's important dates. A Higher Education Provider must, for each unit of study it provides or proposes to provide during a year, determine for that year, a particular date to be the Census Date for the unit. Students are responsible for meeting the University's Census Date deadline and must check that all enrolment and payment details are correct on or before the Census Date.

Commonwealth Supported Place

A place at an approved provider that is subsidised by the Australian Government so that Students only have to pay 'student contribution' amounts for their units of study....moreA place at an approved provider that is subsidised by the Australian Government so that Students only have to pay 'student contribution' amounts for their units of study.

Course

A discrete element of a program, normally undertaken over a single Study Period, in which the Student enrols, and on completion of which the Student is awarded a grade....moreA discrete element of a program, normally undertaken over a single Study Period, in which the Student enrols, and on completion of which the Student is awarded a grade.

Course Specification

A written specification of the objectives, content, assessment methods, and other relevant details of a Course....moreA written specification of the objectives, content, assessment methods, and other relevant details of a Course.

Course Team

Consists of the Examiner and Moderator of the Course and any other people involved with the preparation, delivery and grading of the Course....moreConsists of the Examiner and Moderator of the Course and any other people involved with the preparation, delivery and grading of the Course.

Coursework

A method of teaching and learning that leads to the acquisition of skills and knowledge and does not include a major research component....moreA method of teaching and learning that leads to the acquisition of skills and knowledge and does not include a major research component.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Enrolment

The process of admitting Students to one or more Courses for the current Academic Year....moreThe process of admitting Students to one or more Courses for the current Academic Year.

Field of Education

A classification of programs, specialisations and courses of study, with the same or similar vocational emphasis or principal subject matter....moreA classification of programs, specialisations and courses of study, with the same or similar vocational emphasis or principal subject matter.

Graduate

A Student upon whom Council has conferred an Award....moreA Student upon whom Council has conferred an Award.

Head of School/College

An academic staff member responsible for the administration of the Course offerings in one or more discipline areas....moreAn academic staff member responsible for the administration of the Course offerings in one or more discipline areas.

Information

Any collection of data that is processed, analysed, interpreted, organised, classified or communicated in order to serve a useful purpose, present facts or represent knowledge in any medium or form. This includes presentation in electronic (digital), print, audio, video, image, graphical, cartographic, physical sample, textual or numerical form....moreAny collection of data that is processed, analysed, interpreted, organised, classified or communicated in order to serve a useful purpose, present facts or represent knowledge in any medium or form. This includes presentation in electronic (digital), print, audio, video, image, graphical, cartographic, physical sample, textual or numerical form.

Learning Outcomes

The expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning....moreThe expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning.

Level

The stage of a program specified for completion during the equivalent of a single Academic Year of Full-time Study....moreThe stage of a program specified for completion during the equivalent of a single Academic Year of Full-time Study.

Procedure

An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy.

Program Learning Outcomes

Program Learning Outcomes are the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of completing a Program....moreProgram Learning Outcomes are the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of completing a Program.

Research

Research is the creation of new knowledge and/or the use of existing knowledge in a new and creative way to generate new concepts, methodologies, inventions and understandings. This could include the synthesis and analysis of previous research to the extent that it is new and creative....moreResearch is the creation of new knowledge and/or the use of existing knowledge in a new and creative way to generate new concepts, methodologies, inventions and understandings. This could include the synthesis and analysis of previous research to the extent that it is new and creative.

Student

A person who is enrolled in a UniSQ Upskill Course or who is admitted to an Award Program or Non-Award Program offered by the University and is: currently enrolled in one or more Courses or study units; or not currently enrolled but is on an approved Leave of Absence or whose admission has not been cancelled....moreA person who is enrolled in a UniSQ Upskill Course or who is admitted to an Award Program or Non-Award Program offered by the University and is: currently enrolled in one or more Courses or study units; or not currently enrolled but is on an approved Leave of Absence or whose admission has not been cancelled.

Study Period

The period during which a Course or study unit is offered. Examples of Study Period include, but are not limited to, semesters, trimesters, blocks, intensives and sessions....moreThe period during which a Course or study unit is offered. Examples of Study Period include, but are not limited to, semesters, trimesters, blocks, intensives and sessions.

Unit

This is an indicator of the value of a Course. Most Courses are valued at one Unit. Units are used to track progress towards completing a program. (The term used prior to 2002 to describe a Course)...moreThis is an indicator of the value of a Course. Most Courses are valued at one Unit. Units are used to track progress towards completing a program. (The term used prior to 2002 to describe a Course)

University

The term 'University' or 'UniSQ' means the University of Southern Queensland....moreThe term 'University' or 'UniSQ' means the University of Southern Queensland.

Definitions that relate to this schedule only

Keywords

Record No

22/639PL

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