Fraud and Corruption Management Procedure

Procedure overview

1 Purpose

To set out the processes by which the University will work to sustain an organisational culture resistant to Fraud and Corruption.

2 Scope

This procedure applies to University Members.

3 Procedure Overview

This procedure sets out the key responsibilities and contact points related to the implementation of processes designed to resist Fraud and Corruption.

4 Procedures

The Responsible Officer for the Policy, will establish a Fraud and Corruption control framework for the University in accordance with the principles contained in the Fraud and Corruption Management Policy. This may involve the coordinated development of a Fraud and Corruption control plan and additional policy and procedure considered necessary.

The Manager (Risk and Compliance) can assist management to assess Fraud and Corruption risk in the discrete functions and operations across the organisation to assist the Responsible Officer for the Policy to prepare a report that establishes the University's exposure to internal and external threats at least every three years.

Managers and supervisors are responsible for daily operation and maintaining reasonable internal control over processes within their area of responsibility and should report any material concern about Fraud control to the Responsible Officer for this Policy.

The design and operation of the internal control environment should be periodically reviewed independently of the management of discrete functions and operations responsible for establishing the internal control.

University Members are encouraged to report deficits of internal control or matters involving suspected Fraud or Corruption:

Internal control deficit

Director (Assurance Services)

Fraud or Corruption matter

Director (Integrity and Professional Conduct)

Public Interest Disclosure

Director (Integrity and Professional Conduct)

Vice-Chancellor

University Council Member

Director (Assurance Services)

Having regard to external reporting obligations, the Vice-Chancellor has delegated the relevant powers and authority to assess whether matters about University Members meet the criteria for:

Corrupt Conduct

Director (Integrity and Professional Conduct)

Public Interest Disclosure Coordinator

Director (Integrity and Professional Conduct)

Law enforcement

Executive Director (Human Resources)

Director (Integrity and Professional Conduct)

Notify material loss

Chief Financial Officer

5 References

Crime and Corruption Commission Queensland (2018). Fraud and Corruption Control: Best Practice Guide. Crime and Corruption Commission (Queensland).

6 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

7 Procedure Information

Accountable Officer

Deputy Vice-Chancellor (Enterprise Services)

Responsible Officer

Deputy Vice-Chancellor (Enterprise Services)

Policy Type

University Procedure

Policy Suite

Fraud and Corruption Management Policy

Subordinate Schedules

Approved Date

13/3/2020

Effective Date

13/3/2020

Review Date

13/3/2023

Relevant Legislation

Crime and Corruption Act 2001

Crime and Misconduct Commission - Fraud and corruption control: Guidelines for best practice

Financial Accountability Act 2009

Financial and Performance Management Standard 2009

Information Privacy Act 2009

Public Sector Ethics Act 1994

Right to Information Act 2009

Public Interest Disclosure Act 2010

Standard AS8001-2008: Fraud and Corruption Control

USQ Enterprise Agreement

Related Policies

Code of Conduct Policy

Privacy Policy

Public Interest Disclosure Policy and Procedure

Risk Management Policy and Procedure

Related Procedures

Disciplinary Action for Misconduct or Serious Misconduct Procedure

Related forms, publications and websites

Financial Services Policies and Procedures

Definitions

Terms defined in the Definitions Dictionary

Fraud

Fraud is conventionally characterised by deliberate deception to facilitate or conceal the misappropriation of assets, tangible or intangible. Matters will be assessed against the Criminal Code Act 1899....moreFraud is conventionally characterised by deliberate deception to facilitate or conceal the misappropriation of assets, tangible or intangible. Matters will be assessed against the Criminal Code Act 1899.

Corruption

See Schedule 2 of the Crime and Corruption Act 2001....moreSee Schedule 2 of the Crime and Corruption Act 2001.

Fraud Investigation

A Fraud Investigation is a search or collation of evidence connecting or tending to connect a person with conduct that infringes criminal law or the policies of the University....moreA Fraud Investigation is a search or collation of evidence connecting or tending to connect a person with conduct that infringes criminal law or the policies of the University.

Public Interest Disclosure

This term carries the meaning as defined by the Public Interest Disclosure Act 2010....moreThis term carries the meaning as defined by the Public Interest Disclosure Act 2010.

Definitions that relate to this procedure only

Other Definitions

Readers should also refer to the University Code of Conduct and the Enterprise Bargaining Agreement as an additional glossary resource.

Keywords

Fraud, Corruption

Record No

19/1273PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

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