Position Establishment and Classification Procedure

Procedure overview

1 Purpose

To manage the approval for, and establishment of, Continuing and Fixed-Term Positions of more than six months within the University, and to outline the classification process for professional Employee positions.

2 Scope

This Procedure applies to all Continuing and Fixed-Term Positions of more than six months and senior positions at the University.

3 Procedure Overview

This Procedure details the process for establishing positions at the University.

4 Procedures

4.1 Establishment planning and review

Council and the Vice-Chancellor are responsible for determining the position establishment of the University.

Application for a review of a position classification may be initiated on an as needs basis by either the Delegate or the incumbent of the established position.

4.2 Position classification

A position description should be developed directly by the employing department and forwarded to Human Resources who will undertake a job evaluation.

The classification will be approved by the Executive Director (Human Resources) in consultation with the Delegate.

4.3 Vacant positions

When recruitment action is required for an established position, a Request to Advertise and Business Case must be prepared by the Delegate and forwarded electronically with a draft position description and advertisement to Human Resources.

4.4 New or altered positions

To create a new established position, or vary an existing established position, a Request to Advertise and Business Case should be progressed, once complete, to the Delegate for approval and forwarded electronically with a draft position description and advertisement to Human Resources.

4.5 Position descriptions and job evaluation

For new academic Employee positions, a generic position description is used and modified to individual circumstances. Refer to the Position Descriptions and Position Classification Standards Procedure, for more Information.

For new or altered professional Employee positions, a position description must be developed in cases where generic position descriptions are not available. The faculty or section must prepare the position description in draft and forward it to Human Resources so that a job evaluation can be undertaken. The classification of the position will be assessed using a points factor evaluation system. The classification level of professional Employee positions will be consistent with the requirements of the Position Classification Standards referred to in the USQ Enterprise Agreement and commensurate with the work required to be performed.

Work areas requiring an evaluation of altered positions must provide supporting documentation to Human Resources.

4.6 Records

Records of the approved position establishment will be maintained by Human Resources.

5 Delegated Responsibilities

Approver

Level of Delegation

Vice-Chancellor

Establish or alter positions at Contracted Senior Executive level and professorial level E.

Category 2 Delegate or above

Establish or alter positions at Academic Levels A to D.

Establish or alter positions at professional Employee levels 1 to 10.

Executive Director (Human Resources)

Approve classification outcome for new/vacant positions in consultation with Category 4 Delegate.

6 References

Nil.

7 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

8 Procedure Information

Subordinate Schedules

Academic Employee Position Classification Standards Schedule

English Language Teaching Employee Position Descriptions and Classification Standards Schedule

Professional Employee Position Classification Standards Schedule

Accountable Officer

Executive Director (Human Resources)

Responsible Officer

Executive Director (Human Resources)

Policy Type

University Procedure

Approved Date

12/12/2018

Effective Date

3/4/2019

Review Date

3/4/2022

Relevant Legislation

USQ Enterprise Agreement

Related Policies

Recruitment, Selection and Appointment Policy

Related Procedures

Appointments: Continuing Procedure

Appointments: Senior Positions Procedure

Position Descriptions and Position Classification Standards Procedure

Recruitment and Selection Procedure

Related forms, publications and websites

Human Resources Website

Request to Advertise and Business Case

Definitions

Terms defined in the Definitions Dictionary

Delegate (noun)

Delegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy....moreDelegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Procedure

An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

USQ Enterprise Agreement

University of Southern Queensland Enterprise Agreement 2018-2021....moreUniversity of Southern Queensland Enterprise Agreement 2018-2021.

Definitions that relate to this procedure only

Continuing Position

A continuing position is for an indefinite period, subject to the University's retirement, termination, change and redundancy provisions.

Fixed-Term Position of more than six months

A fixed-term position of more than six months is a specified term or ascertainable period subject to the termination, change and redundancy provisions.

Keywords

Position establishment, new position, altered position, job evaluation, vacant position, classification

Record No

13/397PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

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