Appointments: Continuing Procedure

Procedure overview

• 1 Purpose
• 2 Scope
• 3 Procedure Overview
• 4 Procedures
  • 4.1 Appointment process
  • 4.2 Appointment conditions
    • 4.2.1 Classification level and step
    • 4.2.2 Probation
    • 4.2.3 Concurrent appointments
• 5 Delegated Responsibilities
• 6 References
• 7 Schedules
• 8 Procedure Information

1 Purpose

To outline the appointment processes for continuing positions.

2 Scope

This Procedure applies to all continuing positions.

3 Procedure Overview

This Procedure covers the appointment processes and conditions for all continuing positions.

4 Procedures

4.1 Appointment process

All appointments to continuing positions will normally be made by competitive selection using the University's Recruitment and Selection Procedures.

The employing cost centre must first seek approval to advertise the position by completing the Request to Advertise and Business Case form which must be forwarded with the specified attachments to the People Portfolio.

Following approval the recruitment and selection process commences.

Appointments to continuing positions will be made by means of a written letter of engagement from the Chief People Officer detailing the terms of the appointment. The appointment will be subject to a written acceptance from the appointee.

The appropriate documentation including all required signatures must be completed prior to the Employee commencing duty.

Appointments to continuing positions may also be made by internal transfer. Refer to Appointments: Internal Transfer and Secondment Procedure.

4.2 Appointment conditions

4.2.1 Classification level and step

Irrespective of the source of funding (e.g. research grants) all appointments will be made at step one of the classification level unless authorised by the Delegate.

4.2.2 Probation

Employees appointed on a continuing basis will normally serve an initial probationary period prior to having their continuing appointment confirmed.

For more information, refer to Appointments: Probationary Procedure.

4.2.3 Concurrent appointments

Where an Employee is required to do additional work (irrespective of whether the work is for another department) a variation to their terms of engagement will be made.

The Chief People Officer will advise the Employee, in writing, of the variation to their conditions prior to the additional work being carried out. Faculties or sections will be required to organise the payment of salaries where applicable.

5 Delegated Responsibilities

Approver	Level of Delegation
Council	Approve recruitment action for, and appointment to, the position of Vice-Chancellor.
Vice-Chancellor	Approve recruitment action for, and appointment to, positions at Senior Executive level.
Category 2 Delegate or above	Provost and Deputy Vice-Chancellors Approve recruitment action for, and appointments to, positions at academic level E. Approve recruitment action for, and appointments to all positions at academic levels A to D. Approve recruitment action for all positions at professional Employee levels 1 to 10. Approve appointments to all positions at professional Employee levels 1 to 10.
Category 3 Delegate or above	Chief People Officer Make all formal offers of appointment for all positions at the University.

6 References

Nil.

7 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

8 Procedure Information

Accountable Officer	Chief People Officer
Responsible Officer	Chief People Officer
Policy Type	University Procedure
Policy Suite	Recruitment, Selection and Appointment Policy
Subordinate Schedules
Approved Date	8/3/2022
Effective Date	8/3/2022
Review Date	3/4/2022
Relevant Legislation	Enterprise Agreement
Policy Exceptions	Policy Exceptions Register
Related Policies
Related Procedures	Appointments: Internal Transfer and Secondment Procedure Appointments: Probationary Procedure Recruitment and Selection Procedure
Related forms, publications and websites	People Portfolio Website Request to Advertise and Business Case Form
Definitions	Terms defined in the Definitions Dictionary
	Delegate (noun) Delegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy....moreDelegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy. Employee A person employed by the University and whose conditions of employment are covered by the Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University. Procedure An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy. University The term 'University' or 'UniSQ' means the University of Southern Queensland....moreThe term 'University' or 'UniSQ' means the University of Southern Queensland. Enterprise Agreement University of Southern Queensland Enterprise Agreement 2018-2021....moreUniversity of Southern Queensland Enterprise Agreement 2018-2021.
	Definitions that relate to this procedure only
Keywords	Appointments, continuing, internal transfer, secondment, competitive selection, concurrent appointment, probation, request to advertise, variation
Record No	13/248PL