Appointments: Continuing Procedure

Procedure overview

1 Purpose

To outline the appointment processes for continuing positions.

2 Scope

This Procedure applies to all continuing positions.

3 Procedure Overview

This Procedure covers the appointment processes and conditions for all continuing positions.

4 Procedures

4.1 Appointment process

All appointments to continuing positions will normally be made by competitive selection using the University's Recruitment and Selection Procedures.

The employing cost centre must first seek approval to advertise the position by completing the Request to Advertise and Business Case form which must be forwarded with the specified attachments to Human Resources.

Following approval the recruitment and selection process commences.

Appointments to continuing positions will be made by means of a written letter of engagement from the Executive Director (Human Resources) detailing the terms of the appointment. The appointment will be subject to a written acceptance from the appointee.

The appropriate documentation including all required signatures must be completed prior to the Employee commencing duty.

Appointments to continuing positions may also be made by internal transfer. Refer to Appointments: Internal Transfer or Secondment Procedure.

4.2 Appointment conditions

4.2.1 Classification level and step

Irrespective of the source of funding (e.g. research grants) all appointments will be made at step one of the classification level unless authorised by the Delegate.

4.2.2 Probation

Employees appointed on a continuing basis will normally serve an initial probationary period prior to having their continuing appointment confirmed.

For more information, refer to Appointments: Probationary Procedure.

4.2.3 Concurrent appointments

Where an Employee is required to do additional work (irrespective of whether the work is for another department) a variation to their terms of engagement will be made.

The Executive Director (Human Resources) will advise the Employee, in writing, of the variation to their conditions prior to the additional work being carried out. Faculties or sections will be required to organise the payment of salaries where applicable.

5 Delegated Responsibilities

Approver

Level of Delegation

Council

Approve recruitment action for, and appointment to, the position of Vice-Chancellor.

Vice-Chancellor

Approve recruitment action for, and appointment to, positions at Senior Executive level.

Category 2 Delegate or above

Deputy Vice-Chancellors
Approve recruitment action for, and appointments to, positions at academic level E.

Approve recruitment action for, and appointments to all positions at academic levels A to D.

Approve recruitment action for all positions at professional Employee levels 1 to 10.

Category 3 Delegate or above

Approve appointments to all positions at professional Employee levels 1 to 10.

Executive Director, Human Resources
Make all formal offers of appointment for all positions at the University.

6 References

Nil.

7 Schedules

This procedure must be read in conjunction with its subordinate schedules as provided in the table below.

8 Procedure Information

Subordinate Schedules

Accountable Officer

Executive Director (Human Resources)

Policy Type

University Procedure

Approved Date

13/6/2019

Effective Date

13/6/2019

Review Date

3/4/2022

Relevant Legislation

USQ Enterprise Agreement

Related Policies

Recruitment, Selection and Appointment Policy

Related Procedures

Appointments: Internal Transfer or Secondment Procedure

Appointments: Probationary Procedure

Recruitment and Selection Procedure

Related forms, publications and websites

Human Resources Website

Request to Advertise and Business Case Form

Definitions

Terms defined in the Definitions Dictionary

Delegate (noun)

Delegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy....moreDelegate (noun) means the officer, Employee or committee of the University to whom, or to which, a delegation of authority has been made under this Policy.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Procedure

An operational instruction that sets out the process to operationalise a Policy....moreAn operational instruction that sets out the process to operationalise a Policy.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

USQ Enterprise Agreement

University of Southern Queensland Enterprise Agreement 2018-2021....moreUniversity of Southern Queensland Enterprise Agreement 2018-2021.

Definitions that relate to this procedure only

Keywords

Appointments, continuing, internal transfer, secondment, competitive selection, concurrent appointment, probation, request to advertise, variation

Record No

13/248PL

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

* This file is available in Portable Document Format (PDF) which requires the use of Adobe Acrobat Reader. A free copy of Acrobat Reader may be obtained from Adobe. Users who are unable to access information in PDF should email policy@usq.edu.au to obtain this information in an alternative format.