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Scholarships, Bursaries and Prizes Policy

Policy overview

1 Purpose

To establish governance arrangements for the establishment, administration and disbursement of non-research Scholarships, Bursaries and Prizes at the University.

2 Scope

This policy applies to all non-research Scholarships, Bursaries and Prizes offered by the University.

3 Policy Statement

The University offers a range of Scholarships, Bursaries and Prizes which assist with attraction, retention and financial support of Students. The Scholarships, Bursaries and Prizes offered by the University are typically offered on the basis of merit and/or equity.

Merit based Scholarships, Bursaries and Prizes are typically offered on the basis of Academic Merit and/or other extra-curricular achievement.

Equity based Scholarships, Bursaries and Prizes are typically offered to address disadvantage and/or financial hardship.

The University's portfolio of Scholarships, Bursaries and Prizes is managed by the Deputy Vice-Chancellor (Students and Communities) and administered by the Manager (Student Equity and Disability).

The University seeks to grow its portfolio of Scholarships, Bursaries and Prizes and will actively seek funding through Donor and government funding as well as internal budget processes. Relationships with Donors will be managed by the Manager (Alumni and Advancement).

The University will develop and maintain a strategy which outlines the University's direction and target areas in regard to Scholarships, Bursaries and Prizes. This strategy will be developed by the Deputy Vice-Chancellor (Students and Communities) and approved by the Vice-Chancellor. The strategy will be reviewed on a three yearly basis. Development and establishment of new Scholarships, Bursaries and Prizes will occur in accordance with the strategy and the Development of New Scholarships, Bursaries and Prizes Procedure.

The Manager (Student Equity and Disability) will establish and maintain a central systems register which sets out the processes for administering Scholarships, Bursaries and Prizes. The Manager (Student Equity and Disability) is responsible for ensuring the currency and quality management of the central systems register. All contracts developed and administered in relation to Scholarships, Bursaries and Prizes will be developed in accordance with University's Contract Management Framework and all financial disbursements will be carried out in accordance with the University's Financial Management Practices Manual.

Each Scholarship, Bursary and Prize will have defined, approved and published selection criteria.

4 Principles

The following principles will apply to the governance, establishment, administration and disbursement of Scholarships, Bursaries and Prizes:

  1. The portfolio of Scholarships, Bursaries and Prizes will support the strategy.
  2. The administration of Scholarships, Bursaries and Prizes will be centrally managed by the Manager (Student Equity and Disability).
  3. Responsibility for Donor management in relation to Scholarships, Bursaries and Prizes will reside with the Manager (Alumni and Advancement).
  4. All non-research Scholarships, Bursaries and Prizes will be recorded in the central systems register.
  5. All non-research Scholarships, Bursaries and Prizes will have defined, approved and published eligibility and selection criteria.
  6. There will be a formal selection process for each Scholarship, Bursary and Prize.
  7. All processes developed in relation to non-research Scholarships, Bursaries and Prizes will be based on industry best practice.

5 References

Nil.

6 Schedules

This policy must be read in conjunction with its subordinate schedules as provided in the table below.

7 Policy Information

Subordinate Schedules

Accountable Officer

Deputy Vice-Chancellor (Students and Communities)

Policy Type

Executive Policy

Approved Date

15/9/2014

Effective Date

15/9/2014

Review Date

15/9/2017

Relevant Legislation

Anti-Discrimination Act 1991

Information Privacy Act 2009

Right to Information Act 2009

Related Policies

Student Complaint and Appeal Policy

Privacy Policy

Related Procedures

Development of New Scholarships, Bursaries and Prizes Procedure

Financial Management Practices Manual

Related forms, publications and websites

Contract Management Framework

Privacy

Scholarship website

Scholarships, Awards and Bursaries website

Scholarship Summary

Scholarships, Bursaries and Prizes proposal form

Definitions

Terms defined in the Definitions Dictionary

Academic Merit

Academic Merit is based on an Applicant's level of academic achievement during their prior studies. It is generally assessed on an applicant's OP score, International Baccalaureate (IB) score, Australian Tertiary Admissions Rank, or equivalent rank based on the applicants qualifications and/or work experience....moreAcademic Merit is based on an Applicant's level of academic achievement during their prior studies. It is generally assessed on an applicant's OP score, International Baccalaureate (IB) score, Australian Tertiary Admissions Rank, or equivalent rank based on the applicants qualifications and/or work experience.

Bursary

A type of financial grant provided to certain Students to assist with the costs associated with attending the University. A Bursary is a monetary grant provided to Students based on financial need and/or academic performance. A Bursary is provided to the Student by the University....moreA type of financial grant provided to certain Students to assist with the costs associated with attending the University. A Bursary is a monetary grant provided to Students based on financial need and/or academic performance. A Bursary is provided to the Student by the University.

Donor

An individual or other entity that makes a contribution of value to an Organisation to further the organisation objectives. A Donor includes prospective donors and an individual or entity that has previously made a contribution with the exclusion of government funding for core business purposes....moreAn individual or other entity that makes a contribution of value to an Organisation to further the organisation objectives. A Donor includes prospective donors and an individual or entity that has previously made a contribution with the exclusion of government funding for core business purposes.

Prize

A prize acknowledges outstanding academic achievement in a Course, group of Courses or a program. Selection will be based on Academic Merit but may be restricted to certain groups of Students in accordance with the University's equity objectives. A prize may take the form of monetary reward, equipment, book voucher, or subscription to professional organisations....moreA prize acknowledges outstanding academic achievement in a Course, group of Courses or a program. Selection will be based on Academic Merit but may be restricted to certain groups of Students in accordance with the University's equity objectives. A prize may take the form of monetary reward, equipment, book voucher, or subscription to professional organisations.

Scholarship

A Scholarship is Student recognition, typically based on Academic Merit, which provides a financial grant to a Student to undertake or complete a program of study at the University over a nominated period of time, in accordance with the selection criteria. A Scholarship may take the form of periodic payments to the Student or a reduction in specified costs, such as tuition fees for the...moreA Scholarship is Student recognition, typically based on Academic Merit, which provides a financial grant to a Student to undertake or complete a program of study at the University over a nominated period of time, in accordance with the selection criteria. A Scholarship may take the form of periodic payments to the Student or a reduction in specified costs, such as tuition fees for the duration of the Scholarship.

Student

A person who has been Admitted or Enrolled at the University, but has not yet graduated from their Academic Program....moreA person who has been Admitted or Enrolled at the University, but has not yet graduated from their Academic Program.

Definitions that relate to this policy only

Keywords

Scholarship, Bursary, Prize, Donor

Record No

14/599PL

Failure to comply with this Policy or Policy Instrument may be considered as misconduct and the provisions of the relevant Policy or Procedure applied.

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