Research Data Management Policy - University of Southern Queensland Skip to main content

Research Data Management Policy

Policy overview

1 Purpose

This policy establishes the principles by which Research Data at the University is stored, retained, identified and documented, and made accessible for discovery, use and re-use, and disposed of according to legal, statutory, ethical and funding bodies' requirements.

2 Scope

This policy applies to all Research Workers and all Research Data.

Exclusions:

This policy does not apply to the management of Primary Materials.

3 Policy Statement

The University recognises Research Data as a valuable product of Research Activities and is committed to achieving appropriate and ongoing management of these.

The management of Research Data at the University must comply with the Research Code of Conduct Policy and the Australian Code for the Responsible Conduct of Research.

4 Principles

  • The University Research Data Management shall be consistent with relevant legislation and comply with the Australian Code for the Responsible Conduct of Research. This includes, but is not limited to, compliance with retention, accessibility, storage and security standards.
  • The University will implement a best-practice culture of Research Data Management within the research community at the University as an integral part of the research process.
  • The University will encourage a coordinated approach to Research Data Management which in turn will ensure improvement of research tools and services.
  • All Research Data is to be managed in accordance with the Research Data Management Procedure.

4.1 Responsibilities

Research Data Management is a mutual responsibility. The University works in partnership with Research Workers, institutes, centres, faculties, schools and relevant research support providers to implement good practice.

Ownership of Research Data is determined in accordance with the University's policy on Intellectual Property.

The University has a responsibility to:

  • provide safe and secure Research Data storage facilities;
  • ensure the security and confidentiality of Research Data;
  • provide a framework for Research Data Management; and
  • provide information and training in regards to ethics, confidentiality and Research Data Management.

Research Workers have a responsibility to:

  • keep clear and accurate records of their research methods and data sources;
  • identify the ownership of Research Data;
  • manage the storage of and accessibility to Research Data according to ethical requirements and relevant legislation;
  • ensure the security of Research Data by using University systems and storage facilities;
  • maintain the confidentiality of Research Data when required;
  • ensure Research Data retention and disposal is managed in accordance with University policy;
  • ensure, where appropriate, that research datasets are captured for re-use.

5 References

Nil.

6 Schedules

This policy must be read in conjunction with its subordinate schedules as provided in the table below.

7 Policy Information

Subordinate Schedules

Accountable Officer

Deputy Vice-Chancellor (Research and Innovation)

Policy Type

Executive Policy

Approved Date

1/8/2016

Effective Date

1/8/2016

Review Date

1/8/2019

Relevant Legislation

Australian Code for the Responsible Conduct of Research

Information Privacy Act 2009

National Statement of Ethical Conduct in Human Research 2007

Public Records Act 2002

Right to Information Act 2009

University Sector Retention and Disposal Schedule

Related Policies

Administrative Access Scheme Policy

Authorship Policy

Collaborative Research Across Organisations Policy (under development)

ICT Information Management and Security Policy

Intellectual Property Policy and Procedure

Privacy Policy

Records Disposal Policy and Procedure

Records Management Governance Policy and Procedure

Research Code of Conduct Policy

Right to Information Policy

Related Procedures

Administrative Access Scheme Procedure

Research Data Management Procedure

Right to Information Procedure

Related forms, publications and websites

OECD Principles and Guidelines for Access to Research Data from Public Funding

Definitions

Terms defined in the Definitions Dictionary

Primary Materials

Physical objects acquired through a process of scholarly investigation from which Research Data may be derived. Includes, but is not limited to, ore, biological material, questionnaires, or recordings, artwork and photographs....morePhysical objects acquired through a process of scholarly investigation from which Research Data may be derived. Includes, but is not limited to, ore, biological material, questionnaires, or recordings, artwork and photographs.

Research Activities

Refers to activities that result in the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes....moreRefers to activities that result in the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes.

Research Data

Facts, observations, measurements or experiences on which an argument, theory or test is based. Research Data may be numerical, descriptive or visual. Research Data may be raw or analysed, experimental or observational. Examples include, but are not limited to, laboratory notebooks, field notebooks, primary Research Data, questionnaires, audio and video recordings, photographs, films, ...moreFacts, observations, measurements or experiences on which an argument, theory or test is based. Research Data may be numerical, descriptive or visual. Research Data may be raw or analysed, experimental or observational. Examples include, but are not limited to, laboratory notebooks, field notebooks, primary Research Data, questionnaires, audio and video recordings, photographs, films, test responses, and any other records that are necessary for the reconstruction and evaluation of the reported results of research.

Research Data Management

All the processes and actions required to manage data throughout the research lifecycle to enable it to be preserved and accessible by a controlled audience for current and future research. Examples include: data storage and backup organising data into directories/folders and using meaningful file names archiving final state data for long-term preservation describing datasets for future reus...moreAll the processes and actions required to manage data throughout the research lifecycle to enable it to be preserved and accessible by a controlled audience for current and future research.Examples include:data storage and backuporganising data into directories/folders and using meaningful file namesarchiving final state data for long-term preservationdescribing datasets for future reuse and discoverydata sharing or publishingcollaboratively creating and using data with other researchersensuring security of confidential datasynchronising data between desktop, laptop, USB key, cloud storage, etc.

Research Worker

Any person/s involved in Research Activities at, or on behalf of the University. This includes, but is not limited to Employees, Students, visiting scholars, research partners, research affiliates, holders of Honorary or Adjunct positions and research ethics committee members....moreAny person/s involved in Research Activities at, or on behalf of the University. This includes, but is not limited to Employees, Students, visiting scholars, research partners, research affiliates, holders of Honorary or Adjunct positions and research ethics committee members.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

Definitions that relate to this policy only

Keywords

Record No

15/1987PL

Failure to comply with this Policy or Policy Instrument may be considered as misconduct and the provisions of the relevant Policy or Procedure applied.

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