1 Policy Statement

The University aims to present a professional corporate image in alignment with the brand which identifies USQ employees by their consistent representation in one optional workwear range.

(Approved by Council May 2010)

2 Procedures

2.1 Eligibility and entitlements

All academic and professional continuing employees and employees on fixed term contracts of more than 12 months duration are entitled to access the optional workwear range provided by the University.

Employees are eligible for an initial allocated amount on commencement of employment. Any additional subsidy amounts will be made available to eligible employees on an annual basis from January of each year.

Only one approved corporate work wear range (including colours, styles and logos) is available for all Faculties, Sections and Campuses. No other range will be available or approved as corporate workwear for individual work areas.

Employees who have occupation specific or protective workwear requirements, or other requirements as a result of approved exemptions from this policy, will receive these uniform requirements through arrangements outside the scope of this USQ Workwear policy.

2.2 Subsidy

The University will corporately subsidise all eligible employees for the purchase of USQ optional workwear through an initial wardrobe purchase upon commencement, and an annual wardrobe update thereafter. No other University funds will be made available for the purchase of employee workwear through Campus, Faculty or Section contributions.

All subsidised workwear must be purchased from the University’s selected workwear supplier. Employees will not be entitled to a workwear subsidy for workwear not purchased from the University’s specified supplier.

2.3 Purchasing process

The workwear range is available to all eligible employees for selection of workwear consistent with the corporate image and brand. Employees may also access oncampus fitting services to assist with selecting appropriate styles and sizes.

Invoices for the purchase of all workwear items will be forwarded directly to Financial Services by the supplier for processing from corporate funds.

For workwear purchases exceeding the subsidy amount, USQ will arrange payment directly with the supplier for the full amount of the purchase, with the employee reimbursing USQ for the amount in excess of the subsidy via a fortnightly payroll deduction facility over a maximum of three (3) pay fortnights.

Employees should seek professional financial advice in relation to their personal taxation circumstances in regard to the purchase of workwear items in excess of the subsidised amount.  The employee is responsible for retaining the appropriate documentation to enable them to comply with their personal taxation affairs.

3 Definitions

4 Other Policy Information