1 Policy Statement

1.1 General

The University operates a Central Receival/Dispatch Store and Mailroom as an integral part of its support services to all Departments of the Campus.

1.2 Policy

The University operates a Central Receival/Dispatch Store and Mailroom, which is to provide efficient and cost effective support to client Faculties and Departments in the following commodity and service categories:

• Receival and Dispatch Services

• Mailroom Services

• Fork-Lift Service

• Short Term "Archival" Storage

• Bulk Paper for Printing Services

• Carpet for Maintenance

• Diesel Fuel for Grounds

• Washroom Requisites

• University Stationery Forms

2 Principles

The Manager (Administration) shall be responsible to the Executive Director, Campus Services for the operation of the Central Receival/Dispatch Store and Mailroom.

The Receival/Dispatch Store will not purchase any items for re-sale. All commodities listed above will be purchased directly by the user Department and held/distributed/charged on their behalf, as necessary.

The University, in its internal mail operations, recognises and respects the right to privacy of staff members. The University reserves the right to refuse to handle dangerous goods of any type whatsoever, and may refuse to handle any article where University staff suspect that the article contravenes any University Policy or any applicable law

Salaries for support staff within the Receival/Dispatch Store and Mailroom will be funded partly from an annual fund allocation to Campus Services and partly from a Printing Services contribution toward bulk paper ordering, warehousing and distribution services.

3 Procedures

The Central Receival/Dispatch Store and Mailroom will maintain appropriate computer and/or manual records to support its programs and satisfy audit requirements.

Delivery of in-coming goods and equipment will be to a Faculty/Department's centralised receipt area unless other arrangements are made.

Delivery and collection of external/internal mail will be carried out twice daily (morning and afternoon).

All external mail received by the Mailroom prior to 3pm each weekday will be processed for collection by Australia Post or a courier service on the same day. Client Departments are charged actual mail/courier costs.

4 Definitions

5 Other Policy Information