- 1 Business Classification Scheme – Level 3 Functions, Activities and Transactions
- 1.1 Asset Management
- 1.2 Collection Management
- 1.3 External Relations
- 1.4 Financial Management
- 1.5 Food Services
- 1.6 Human Resource Management
- 1.7 Information Services
- 1.8 Property Management
- 1.9 Property Management
- 1.10 Research
- 1.11 Strategic Management & Relations with Government and Community
- 1.12 Student Administration
- 1.13 Student Services
- 1.14 Learning and Teaching
- 1.15 University Governance
- 1.16 Ephemeral Documents
- 2 Other Policy Information
University of Southern Queensland | |
Business Classification Scheme – Level 3 Functions, Activities and Transactions |
Trim Location: | |
Document Category*: | |
Purpose*: | |
Scope and Application: | |
Responsible Officer*: |
1 Business Classification Scheme – Level 3 Functions, Activities and Transactions
1.1 Asset Management
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
ASSET MANAGEMENT | REF NO. | REF NO. |
Equipment & Stores | 1.1 | |
Acquisition | 1.1.1 | |
Allocation | 1.1.5 | |
Disposal | 1.1.9 | |
Distribution | 1.1.12 | |
Inventory | 1.1.14 | |
Leasing Out | 1.1.16 | |
Maintenance | 1.1.18 | |
Stocktake | 1.1.21 | |
Fleet Management | 1.2 | |
Accidents | 1.2.1 | |
Acquisition | 1.2.3 | |
Allowances | 1.2.5 | |
Arrangements | 1.2.8 | |
Disposal | 1.2.11 | |
Infringements | 1.2.13 | |
Maintenance | 1.2.15 | |
Property Management | 1.3 | |
Acquisition | 1.3.1 | |
Conservation | 1.3.8 | |
Construction | 1.3.12 | |
Contracting Out | 1.3.15 | |
Disposal | 1.3.22 | |
Leasing | 1.3.25 | |
Leasing Out | 1.3.27 | |
Maintenance | 1.3.29 | |
Hazardous Materials & Waste | 1.3.38 | |
Planning | 1.3.43 | |
Use of premises | 1.3.49 | |
Security | 1.3.54 | |
Tendering | 1.3.61 | |
Tenders | 1.3.63 | |
Technology & Telecommunications | 1.4 | |
Acquisition | 1.4.1 | |
Application Development | 1.4.4 | |
Data Control & Management | 1.4.6 | |
Evaluation | 1.4.10 | |
Installation | 1.4.12 | |
Maintenance | 1.4.14 | |
Operations | 1.4.16 | |
Planning | 1.4.21 | |
Privacy | 1.4.24 | |
Security | 1.4.26 |
1.2 Collection Management
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
COLLECTION MANAGEMENT | REF NO. | REF NO. |
Access | 601.2/A1 | |
Access & Use | 601.2/C1 | |
Acquisition | 601.2/A2 | |
Gifts & Bequests | 601.2/C2 | |
Purchasing | 601.2/C3 | |
Cataloguing | 601.2/A3 | |
Registration of Collection | 601.2/C4 | |
Conservation | 601.2/A4 | |
Environmental Monitoring & Control | 601.2/C5 | |
Maintenance & Storage | 601.2/C6 | |
Restoration & Conservation | 601.2/C7 | |
Disposal | 601.2/A5 | |
Disposal of items in Collection | 601.2/c8 | |
Exhibitions | 601.2/A6 | |
Curating & Exhibit | 601.2/C9 | |
Loans | 601.2/A7 | |
Loan Arrangements | 601.2/C10 |
1.3 External Relations
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
EXTERNAL RELATIONS | REF NO. | REF NO. |
Alumni & Convocation | 601.2/A8 | |
Member Details | 601.2/C11 | |
Member Register | 601.2/C12 | |
Community Programs | 601.2/A9 | |
Community Programs | 601.2/C13 | |
Fund Raising Campaigns | 601.2/A10 | |
Fund Raising | 601.2/C14 | |
Liaison | 601.2/A11 | |
Agreements - Dated - (external to University) | 601.2/C15 | |
Agreements – Undated – (external to University) | 601.2/C16 | |
Appointment of Members | 601.2/C17 | |
Memoranda of Understanding - Dated | 601.2/C18 | |
Memoranda of Understanding - Undated | 601.2/C19 | |
Public Lectures | 601.2/A12 | |
Organisation Lectures (Invitation to speak) | 601.2/C20 | |
Transcripts – funded by subscription | 601.2/C21 | |
Transcripts – not funded by subscription | 601.2/C22 | |
Student Recruitment | 601.2/A13 | |
Appointment of Representatives or Agents | 601.2/C23 | |
Agreements – Representatives or Agents | 601.2/C350 | |
Visits | 601.2/A14 | |
External visitors | 601.2/C24 |
1.4 Financial Management
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
FINANCIAL MANAGEMENT | REF NO. | REF NO. |
Financial Management | 2.1 | |
Accounting Central Accounting Records | 2.1.1 2.1.2 | |
Accounting Transaction Summary Records | 2.1.3 | |
Accounting Primary Evidence Records | 2.1.4 2.1.5 2.1.6 | |
Accounting General or Incidental Source Docs | 2.1.7 2.1.8 | |
Audit (major changes) | 2.1.9 | |
Audit | 2.1.10 | |
Authorisation | 2.1.15 | |
Budgeting (major programs) | 2.1.18 | |
Budgeting | 2.1.19 | |
Financial Statements Annual | 2.1.25 | |
Financial Statements | 2.1.26 | |
Grant Funding | 2.1.29 | |
Policy | 2.1.33 | |
Procedures | 2.1.36 | |
Reporting | 2.1.38 | |
Reviewing | 2.1.40 | |
Treasury Management | 2.1.42 | |
Trust Fund Management | 601.2/A15 | |
Account Management | 601.2/C355 | |
Establishment – Perpetual Trusts and Trusts established under Will | 601.2/C25 | |
Establishment – Other Trusts | 601.2/C351 |
1.5 Food Services
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
FOOD SERVICES | REF NO. | REF NO. |
Authorisation | 601.2/A16 | |
Food Business Operator | 601.2/C26 | |
Liquor Licence | 601.2/C27 | |
Incidents | 601.2/A17 | |
Incidents – complaints involving adults | 601.2/C28 | |
Incidents - minor | 601.2/C29 | |
Monitoring | 601.2/A18 | |
Food Temperature Logs | 601.2/C30 | |
601.2/C31 | ||
Planning | 601.2/A19 | |
Food Safety Program – Development | 601.2/C32 | |
Food Safety Program – Final version | 601.2/C33 | |
Provision | 601.2/A20 | |
Food Services | 601.2/C34 | |
Supplies | 601.2/C35 |
1.6 Human Resource Management
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
HUMAN RESOURCE MANAGEMENT | REF NO. | REF NO. |
Appointments & Invitations | 601.2/A21 | |
Adjunct Appointments | 601.2/C36 | |
Conjoint Appointments | 601.2/C37 | |
Honorary Appointments | 601.2/C38 | |
Occupational Trainees | 601.2/C39 | |
Postdoctoral Fellows | 601.2/C40 | |
601.2/C41 | ||
Awards & Recognition | 601.2/A22 | |
Establishment | 601.2/C42 | |
Granting of Award | 601.2/C43 | |
Compensation | 3.1 | |
Cases – Workers Compensation Case Files | 3.1.2 | |
Cases – Workers Compensation Claim Files | 3.1.3 | |
Claims | 3.1.5 | |
Insurance | 3.1.8 | |
Rehabilitation Case Files | 3.1.11 | |
Establishment | 3.2 | |
Evaluation | 3.2.2 | |
Restructuring (major) | 3.2.5 | |
Restructuring (minor) | 3.2.6 | |
Industrial Relations | 3.3 | |
Agreements, Awards | 3.3.2 | |
Claims | 3.3.6 | |
Disputes (major) | 3.3.9 | |
Disputes (minor) | 3.3.10 | |
Enterprise Bargaining Policy | 3.3.11 | |
Enterprise Bargaining Working papers | 3.3.13 | |
Meeting – Unions | 3.3.16 | |
Personal Promotion | 601.2/A23 | |
Appeals | 601.2/C44 | |
Promotion - Associate Professor level and above | 601.2/C45 | |
Promotions – Other staff | 601.2/C353 | |
Promotions – Significant personnel | 601.2/C352 | |
Promotions – Unsuccessful | 601.2/C46 | |
Personnel | 3.4 | |
Arrangements – Travel | 3.4.2 | |
Authorisation (CEO) | 3.4.7 | |
Authorisation (Other) | 3.4.8 | |
Counselling | 3.4.10 | |
Discipline | 3.4.13 | |
Criminal Charges | 3.4.17 | |
Employment Conditions Personnel files & registers Employee registers | 3.4.21 3.4.22 | |
Employment Conditions Temporary staff Indexes/registers Personnel files | 3.4.23 3.4.24 3.4.25 3.4.26 3.4.27 | |
Employment Conditions Routine administration Pecuniary interests Transfer relocation Work diaries | 3.4.28 3.4.29 3.4.30 3.4.31 3.4.32 3.4.33 3.4.34 3.4.36 3.4.37 | |
Grievances | 3.4.39 | |
Discrimination | 3.4.40 | |
Leave Applications forms History | 3.4.43 3.4.44 3.4.45 | |
Performance Management | 3.4.46 | |
Diminished Performance | 3.4.48 3.4.49 3.4.50 3.4.51 3.4.52 | |
Honours, Awards, Prizes | 3.4.54 3.4.55 | |
Planning | 3.4.57 | |
Recruitment | 3.4.58 | |
Recruitment - Planning | 3.4.67 | |
Recruitment – Programs | 3.4.70 3.4.71 | |
Salaries Time & wages records Payments Superannuation Taxation records | 3.4.72 3.4.73 3.4.76 3.4.87 3.4.90 | |
Security | 3.4.94 | |
Separations | 3.4.96 | |
Suggestions | 3.4.100 | |
Personnel Files | 601.2/A24 | |
Personnel Files Associate Professor level and above | 601.2/C47 | |
Personnel Files Other staff | 601.2/C48 | |
Personnel Files Significant personnel | 601.2/C49 |
Selection & Recruitment | 601.2/A25 | |
Employment Schemes | 601.2/C50 | |
Recruitment – Other staff | 601.2/C51 | |
Recruitment – Vice-Chancellor & Deputy Vice-Chancellor | 601.2/C52 | |
Staff Exchanges | 601.2/A26 | |
Arrangements | 601.2/C53 | |
Staff Development | 3.5 | |
Training Apprenticeships & Traineeships | 3.5.2 3.5.3 3.5.5 | |
Training Employees – external | 3.5.7 3.5.8 3.5.9 | |
Training Employees – internal | 3.5.11 | |
Study or Professional Development Leave | 601.2/A27 | |
Applications Successful Unsuccessful | 601.2/C54 601.2/C55 | |
Workplace Health & Safety | 3.6 | |
Accidents | 3.6.2 | |
Compliance | 3.6.5 | |
Asbestos | 3.6.10 | |
Investigations & Inspections (minor) | 3.6.14 | |
Investigations & Inspections (major) | 3.6.15 | |
Policy | 3.6.17 |
1.7 Information Services
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
INFORMATION SERVICES | REF NO. | REF NO. |
Information Management | 4 | |
Compliance – FOI | 4.1.2 4.1.4 4.1.8 | |
Compliance – Records | 4.1.13 | |
Conservation – Records | 4.1.15 4.1.16 | |
Control – Library Materials | 4.1.17 | |
Control – Mail Management | 4.1.22 | |
Control – Records | 4.1.24 | |
Control – Records | 4.1.25 | |
Disposal – Records | 4.1.30 | |
Disposal – Records | 4.1.32 | |
Donations (Manuscripts) | 4.1.34 | |
Inspections (includes Legal Discovery) | 4.1.37 | |
Intellectual Property | 4.1.39 | |
Intellectual Property | 4.1.44 | |
Inventory Records | 4.1.48 | |
Policy – Records | 4.1.49 | |
Privacy | 4.1.52 - 4.1.56 | |
Reporting – Statistics | 4.1.58 | |
Security – Records | 4.1.61 | |
Publication | 4.2 | |
Corporate Style | 4.2.2 | |
Distribution | 4.2.4 | |
Drafting | 4.2.6 | |
Production | 4.2.8 – 4.2.14 |
1.8 Property Management
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
PROPERTY MANAGEMENT | REF NO. | REF NO. |
Acquisition & Disposal | 601.2/A28 | |
Acquisition – Historically significant | 601.2/C56 | |
Acquisition – Do not proceed | 601.2/C57 | |
Acquisition - Other | 601.2/C58 | |
Disposal – Historically significant | 601.2/C59 | |
Disposal – Other | 601.2/C60 | |
Authorisation | 601.2/A29 | |
Environmentally relevant activities Successful registration | 601.2/C61 | |
Environmentally relevant activities Unsuccessful registration | 601.2/C62 | |
Food Premises | 601.2/C63 | |
Design & Construction | 601.2/A30 | |
Buildings & Structures – Historically significant | 601.2/C64 | |
Buildings & Structures – Other | 601.2/C65 | |
Honouring & Naming | 601.2/A31 | |
Establishment | 601.2/C66 | |
Naming | 601.2/C67 | |
Maintenance | 601.2/A32 | |
Major maintenance – Building structures of historical significant | 601.2/C68 | |
Major maintenance – Other building structures | 601.2/C69 | |
Minor maintenance – All building structures | 601.2/C70 | |
Routine maintenance – All building structures | 601.2/C71 | |
Policy | 601.2/A33 | |
Land & Property Policy | 601.2/C72 | |
Registration | 601.2/A34 | |
Property Registers | 601.2/C73 | |
Traffic & Parking | 601.2/A35 | |
Fines, Penalties & Fees | 601.2/C74 | |
Management & Control | 601.2/C75 | |
Removal, Detention & Disposal of Vehicles | 601.2/C76 | |
Valuations | 601.2/A36 | |
Property | 601.2/C77 |
1.9 Property Management
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
PUBLISHING | REF NO. | REF NO. |
Agreements | 601.2/A37 | |
Authors, Agents, Distributors | 601.2/C78 | |
Joint Ventures Publish original work | 601.2/C79 | |
Third-party Grant subsidiary rights over works published | 601.2/C80 | |
Awards | 601.2/A389 | |
Award recipients Master list of prize or award recipients | 601.2/C80 | |
Awards Successful nominations Unsuccessful nominations | 601.2/C82 601.2/C83 | |
Judging Panel | 601.2/C84 | |
Intellectual Property | 601.2/A39 | |
Copyright requests | 601.2/C85 | |
Royalties Payments to Authors | 601.2/C86 | |
Manuscripts | 601.2/A40 | |
Letters of Rejection | 601.2/C87 | |
Policy | 601.2/A41 | |
Final Version | 601.2/C88 | |
Working Paper & Drafts | 601.2/C89 |
1.10 Research
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
RESEARCH | REF NO. | REF NO. |
Anatomy | 601.2/A42 | |
Inspections of Facilities | 601.2/C90 | |
Specimens | 601.2/C91 | |
Animal Management | 601.2/A43 | |
Acquisition, Management, Maintenance & Care | 601.2/C92 | |
Complaints | 601.2/C93 | |
Licences & Permits | 601.2/C94 | |
Monitoring Monitoring of animal management | 601.2/C95 | |
Registration & Accreditation | 601.2/C96 | |
Biotechnology Compliance | 601.2/A44 | |
Accreditation | 601.2/C97 | |
Biosafety Incident reports Inspections Risk management | 601.2/C98 601.2/C99 601.2/C100 | |
Certification | 601.2/C101 | |
Licensing | 601.2/C102 | |
Collaborative Ventures | 601.2/A45 | |
Establishment – Proposals to establish CRC’s Do not proceed Proceed | 601.2/C103 601.2/C104 | |
Commercialisation | 601.2/A46 | |
Agreements Commercialised Not Commercialised | 601.2/C105 601.2/C106 | |
Feasibility Studies | 601.2/C107 | |
Consultancy | 601.2/A47 | |
Administration & Management | 601.2/C108 | |
Establishment Establishment of Consultancies | 601.2/C109 | |
Ethical Clearances | 601.2/A48 | |
Animals Research projects involving animals | 601.2/C110 | |
Consent Consent obtained from individuals | 601.2/C111 | |
Genetically Modified Organisms | 601.2/C112 | |
High risk material - such as: Teratogens Carcinogens Ionising radiation Dangerous drugs | 601.2/C113 | |
Humans – expedited process Research projects involving humans | 601.2/C114 | |
Humans – full process Research projects involving humans | 601.2/C115 | |
Monitoring Monitoring individual projects | 601.2/C116 | |
Intellectual Property | 601.2/A49 | |
Administration | 601.2/C117 | |
Arrangements for Use | 601.2/C118 | |
Infringements & Disputes | 601.2/C119 | |
Registration Copyright Patents | 601.2/C120 601.2/C121 | |
Research Data | 601.2/A50 | |
Research data Clinical trials (result in patent) Significant Not resulting in publication Other than clinical trials (result in patent) Resulting in publication | 601.2/C122 601.2/C123 601.2/C124 601.2/C125 601.2/C126 | |
Research Funding | 601.2/A51 | |
Submissions to Commonwealth Dept | 601.2/C127 | |
Publication & Research Output | 601.2/C128 | |
Research Materials | 601.2/A52 | |
Acquisition & Disposal | 601.2/C129 | |
Clinical & Related Waste | 601.2/C130 | |
Control/restricted Drugs Disposal Register | 601.2/C131 601.2/C132 | |
Radioactive Substances Acquisition, storage, disposal Licensing & certification Quality & safety | 601.2/C133 601.2/C134 601.2/C135 | |
Use of chemicals | 601.2/C136 | |
Research Procedures | 601.2/A53 | |
Laboratory Manuals Drafts Final | 601.2/C137 601.2/C138 | |
Research Project Management | 601.2/A54 | |
Funding opportunities | 601.2/C139 | |
Research Projects Master register Result in patent Successful Unsuccessful | 601.2/C140 601.2/C141 601.2/C142 601.2/C143 | |
Research Risk Management | 601.2/A55 | |
Contingency Plans | 601.2/C144 | |
Risk Assessment | 601.2/c145 | |
Research Strategy Development | 601.2/A56 | |
Research Strategic Plan Approved strategic plan Evaluation | 601.2/C146 601.2/C147 | |
Research Strategy Development Implementation | 601.2/C148 601.2/C149 |
1.11 Strategic Management & Relations with Government and Community
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
STRATEGIC MANAGEMENT & RELATIONS WITH GOVT & COMMUNITY | REF NO. | REF NO. |
Community Relations | 5.1 | |
Celebrations | 5.1.2 | |
Ceremonies | 5.1.5 | |
Ceremonies | 5.1.6 | |
Conferences Internal – arrangements | 5.1.10 | |
Conferences Internal - major | 5.1.11 | |
Conferences External – proceedings | 5.1.13 | |
Conferences External – speeches | 5.1.14 | |
Donations Significant Bequests | 5.1.16 | |
Donations | 5.1.17 | |
Enquiries Legal Matters Other | 5.1.19 5.1.20 | |
Exhibitions | 5.1.22 | |
Exhibitions | 5.1.23 5.1.24 | |
Liaison Associations, Clubs | 5.1.26 | |
Marketing Advertising | 5.1.29 5.1.30 5.1.31 5.1.32 | |
Media Relations | 5.1.35 5.1.36 | |
Public Reaction (minor) | 5.1.38 | |
Public Reaction (major) | 5.1.39 | |
Reporting Surveys | 5.1.42 5.1.43 | |
Government Relations | 5.2 | |
Advice | 5.2.2 | |
Agreements | 5.2.5 | |
Inquiries Commissions of Inquiry | 5.2.8 | |
Inquiries | 5.2.9 5.2.10 5.2.11 | |
Inquiries Public Interest Disclosures | 5.2.13 5.2.14 | |
Joint Ventures | 5.2.19 5.2.20 | |
Judicial Review | 5.2.15 5.2.16 5.2.17 | |
Legislation | 5.2.22 | |
Reporting (major) | 5.2.25 | |
Reporting (minor) | 5.2.26 | |
Submissions (major) | 5.2.29 5.2.31 5.2.33 | |
Submissions (minor) | 5.2.32 5.2.34 | |
Visits Dignitaries Visitors books | 5.2.36 5.2.37 | |
Legal Services | 5.3 | |
Advice | 5.3.2 5.3.4 | |
Advice | 5.3.5 | |
Litigation (major) | 5.3.7 | |
Litigation (minor) | 5.3.8 | |
Strategic Management | 5.4 | |
Audit Quality | 5.4.2 | |
Committees (major) | 5.4.5 5.4.8 | |
Committees (minor) | 5.4.6 5.4.10 5.4.12 | |
Committees Advisory | 5.4.14 | |
Compliance Code of Conduct | 5.4.16 | |
Evaluation | 5.4.19 | |
Implementation – Policy | 5.4.21 | |
Implementation – Standards | 5.4.23 | |
Legislation | 5.4.25 | |
Planning Strategic / Corporate | 5.4.28 | |
Planning | 5.4.29 5.4.30 5.4.31 5.4.32 5.4.33 | |
Policy | 5.4.36 | |
Policy | 5.4.35 5.4.37 | |
Procedures Quality | 5.4.39 | |
Reviewing Major Audits | 5.4.45 | |
Reviewing Minor Audits | 5.4.46 | |
Risk Management | 5.4.48 5.4.49 | |
Disaster Recovery | 5.4.50 | |
Standards Internal – administration Internal – major core | 5.4.55 |
1.12 Student Administration
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
STUDENT ADMINISTRATION | REF NO. | REF NO. |
Admission | 601.2/A57 | |
Admission Successful Unsuccessful | 601.2/C150 601.2/C151 | |
QTAC Eligibility for admission Offers Selection methodology Student preferences | 601.2/C152 601.2/C153 601.2/C154 601.2/C155 | |
Calendars & Handbooks | 601.2/A58 | |
Calendars & Handbooks Duplicate sets Master set | 601.2/C156 601.2/C157 | |
Enrolment | 601.2/A59 | |
Academic Progress | 601.2/C158 | |
Course Participation | 601.2/C159 | |
Enrolment Administrative verification Other records | 601.2/C160 601.2/C161 | |
Non-award courses / programs | 601.2/C162 | |
Graduation | 601.2/A60 | |
Academic Dress | 601.2/C163 | |
Conferral Proceedings | 601.2/C164 | |
Eligibility to Graduate | 601.2/C165 | |
Honorary degrees Accepted Refused or deferred | 601.2/C166 601.2/C167 | |
Programs (Graduation Programs) | 601.2/C168 | |
Replacement Testamurs | 601.2/C169 | |
University Graduands | 601.2/C170 | |
Misconduct (Academic) | 601.2/A61 | |
Allegations – academic misconduct | 601.2/C171 | |
Misconduct (Non Academic) | 601.2/A62 | |
Allegations – non-academic misconduct | 601.2/C172 | |
Investigations – non-academic misconduct | 601.2/C173 | |
Scholarships, Prizes, Awards, Bursaries, Fellowships & Medals | 601.2/A63 | |
Medals Design & manufacture Establishment Recipients Rules & conditions | 601.2/C174 601.2/C175 601.2/C176 601.2/C177 | |
Presentation Ceremonies | 601.2/C178 | |
Recipients – determination | 601.2/C179 | |
Scholarships, prizes, awards, bursaries & fellowships Applications Administration Establishment recipients | 601.2/C180 601.2/C181 601.2/C182 601.2/C183 | |
Semester Timings (Academic Year) | 601.2/A64 | |
Academic Year | 601.2/C184 | |
Student Details | 601.2/A65 | |
Change of Particulars | 60.1.2/C185 | |
Identity Cards | 601.2/C186 | |
Verification of Details | 601.2/C187 | |
Student Exchanges | 601.2/A66 | |
Applications to attend another institution Successful Unsuccessful | 601.2/C188 601.2/C189 | |
Application to attend own institution Successful Unsuccessful | 601.2/C190 601.2/C191 | |
Exchange agreements | 601.2/C192 | |
Student Fees & Charges | 601.2/A67 | |
Administration Fees & fines Sanction for non-payment (Not Paid) Sanction for non-payment (Paid) | 601.2/C193 601.2/C194 601.2/C195 | |
Commonwealth Government Payment Options Tax file number not supplied Tax file number supplied | 601.2/C356 601.2/C196 | |
Schedule of fees | 601.2/C197 | |
Student Files | 601.2/A68 | |
Summary of student data – information to include, but not limited to: Student name Student ID Date of birth Enrolment summary Misconduct summary Awards / course completed | 601.2/C198 | |
Student Intake Load | 601.2/A69 | |
Administration | 601.2/C199 |
1.13 Student Services
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
STUDENT SERVICES | REF NO. | REF NO. |
Accommodation Services | 601.2/A70 | |
Applications Successful unsuccessful | 601.2/C200 601.2/C201 | |
Conduct – conduct of students | 601.2/C202 | |
Fees & Changes – schedule of fees | 601.2/C203 | |
Careers & Employment | 601.2/A71 | |
Administration | 601.2/C204 | |
Counselling Services – careers counselling | 601.2/C205 | |
Diaries – appointment registers | 60.1.2/C206 | |
Child Care Services | 601.2/A72 | |
Absences & attendance | 601.2/C207 | |
Administration | 601.2/C208 | |
Admission | 601.2/C209 | |
Complaints & Grievances | 601.2/C210 | |
Deaths | 601.2/C211 | |
Equipment | 601.2/C212 | |
Illness & Injury | 601.2/C213 | |
Program Development & evaluation Final version | 601.2/C214 601.2/C215 | |
Registration & Licensing | 601.2/C216 | |
Staff Details | 601.2/C217 | |
Transport | 601.2/C218 | |
Counselling | 601.2/A73 | |
Appointment Registers | 601.2/C219 | |
Client Fees | 601.2/C220 | |
Administration | 601.2/C349 | |
Equity & Diversity | 601.2/A74 | |
Equipment – provision of equipment and media to students | 601.2/C221 | |
Funding Applications Successful unsuccessful | 601.2/C222 601.2/C223 | |
Program delivery | 601.2/C224 | |
Financial Assistance | 601.2/A75 | |
Discretionary Funds Administration Successful applications Unsuccessful applications | 601.2/C225 601.2/C226 601.2/C227 | |
Student Loans Administration Successful applications Unsuccessful applications | 601.2/C228 601.2/C229 601.2/C230 | |
Health Services | 601.2/A76 | |
Accreditation & Licensing | 601.2/C231 | |
Agreements | 601.2/C232 | |
Appointment Registers | 601.2/C233 | |
Clinical care Notifiable diseases | 601.2/C234 | |
Clinical Records Adults Deceased minors Minors | 601.2/C235 601.2/C236 601.2/C237 | |
Controlled /restricted Drugs Disposal Register | 601.2/C238 601.2/C239 | |
Learning Skills | 601.2/A77 | |
Program Delivery | 601.2/C240 | |
Orientation | ||
Administration | 601.2/C241 | |
Recreational Services | 601.2/A79 | |
Administration | 601.2/C242 | |
Religious Support | ||
Appointment | 601.2/C243 | |
Program Delivery | 601.2/C244 |
1.14 Learning and Teaching
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
TEACHING & LEARNING | REF NO. | REF NO. |
Assessment | 601.2/A81 | |
Academic Record | 601.2/C245 | |
Assessment – completed | 601.2/C246 | |
Attendance | 601.2/C247 | |
Examination Papers – master set | 601.2/C248 | |
Results Appeals Changes Grading Review | 601.2/C249 601.2/C250 601.2/C251 601.2/C252 | |
Special Arrangements | 601.2/C253 | |
Special Consideration | 601.2/C254 | |
Supervision Examination arrangements Higher degree students | 601.2/C255 601.2/C256 | |
Theses Assessment Master Set | 601.2/C257 601.2/C258 | |
Awards | 601.2/A82 | |
Applications Consideration, potential nomination Nominated after consideration, not successful Nominated after consideration, successful Not nominated after consideration | 601.2/C259 601.2/C260 601.2/C261 601.2/C262 | |
Establishment – establishment of excellence awards | 601.2/C263 | |
Clinics | 601.2/A83 | |
Appointment Register | 601.2/C269 | |
Clinical care – Notifiable diseases | 601.2/C264 | |
Clinical records Adults Animals Minors Deceased minors | 601.2/C265 601.2/C266 601.2/C267 601.2/C268 | |
Schedule of fees | 601.2/C270 | |
Surgical Register Optometry & podiatry Veterinary | 601.2/C271 601.2/C272 | |
Collaborative Ventures | 601.2/A84 | |
Proposals – do not proceed | 601.2/C273 | |
Establishment & Management | 601.2/C274 | |
Commercialisation | 601.2/A85 | |
Agreements Product commercialisation successful Product commercialisation unsuccessful | 601.2/C275 601.2/C276 | |
Feasibility studies | 601.2/C277 | |
Consultancy | 601.2/A86 | |
Administration | 601.2/C278 | |
Establishment | 601.2/C279 | |
Curriculum Management | 601.2/A87 | |
Accreditation by Professional Bodies | 601.2/C280 | |
Approval – approval of curricula | 601.2/C281 | |
Development Award courses/programs Non-award courses/programs | 601.2/C282 601.2/C283 | |
Working Papers | 601.2/C284 | |
Delivery | 601.2/A88 | |
Courses / subject details | 601.2/C285 | |
Media Recordings | 601.2/C286 | |
Resources & Materials | 601.2/C287 | |
Ethical Clearances | 601.2/A89 | |
Animals Ethical clearance for teaching activities involving animals | 601.2/C288 | |
Consent Consent by human subjects for their involvement in teaching activities | 601.2/C289 | |
Genetically modified organisms | 601.2/C290 | |
High risk material – includes: Teratogens, Carcinogens, Ionising radiation Dangerous drugs | 601.2/C291 | |
Human Expedited process, Full process | 601.2/C292 601.2/C293 | |
Monitoring | 601.2/C294 | |
Evaluation | 601.2/A90 | |
Administration | 601.2/C295 | |
Data | 601.2/C296 | |
Reporting | 601.2/C297 | |
Intellectual Property | 601.2/A91 | |
Administration | 601.2/C298 | |
Arrangements for Use | 601.2/C299 | |
Infringements & Disputes | 601.2/C300 | |
Registration | 601.2/C301 | |
Learning Materials | 601.2/A92 | |
Acquisition & Disposal – includes: Chemicals Specimens Drugs, Poisons | 601.2/C302 | |
Clinical & Related Waste | 601.2/C303 | |
Control / restricted Drugs Disposal Register | 601.2/C304 601.2/C305 | |
Radioactive Substances Licensing & certification Quality & safety Acquisition, storage, disposal | 601.2/C306 601.2/C307 601.2/C308 | |
Use of Chemicals | 601.2/C309 | |
Practicum | 601.2/A93 | |
Administration | 601.2/C310 | |
Agreements | 601.2/C311 | |
Participation | 601.2/C312 | |
Teaching Projects | 601.2/A94 | |
Agreements – contracts for teaching projects | 601.2/C313 | |
Developments | 601.2/C314 | |
Funding proposals | 601.2/C315 | |
Reporting | 601.2/C316 | |
Teaching Strategy Development | 601.2/A95 | |
Approved Teaching Plans | 6012./C317 | |
Development & Evaluation Teaching plans Teaching strategies | 601.2/C318 601.2/C319 | |
Strategic Planning | 601.2/C320 | |
Timetabling | 601.2/A96 | |
Administration | 601.2/C321 |
1.15 University Governance
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
UNIVERSITY GOVERNANCE | REF NO. | REF NO. |
Annual Submission | 601.2/A97 | |
Submission Core business activities Other business activities | 601.2/C322 601.2/C323 | |
Committees | 601.2/A98 | |
Committee Papers Working parties | 601.2/C324 | |
Committee Records Governing boards & significant committees Other university committees | 601.2/C325 601.2/C326 | |
Corporate Identity | 601.2/A99 | |
Development | 601.2/C327 | |
Misuse | 601.2/C328 | |
Protection | 601.2/C329 | |
Seal Usage University Seal | 601.2/C330 | |
Use Approval to use the university’s identity objects e.g. crest, motto. logo | 601.2/C331 | |
Elections | 601.2/A100 | |
Conduct | 601.2/C332 | |
Electoral Rolls | 601.2/C333 | |
Results | 601.2/C334 | |
Licensing & Accreditation | 601.2/A101 | |
Accreditation Approval | 601.2/C335 | |
Risk Management | 601.2/A102 | |
Claims Fidelity guarantee & fraud Negligence & public liability claims settled without litigation (adults) Negligence & public liability claims settled without litigation (minor) Notification of injury claims (adults) Notification of injury claims (minor) Other claims settled without litigation | 601.2/C336 601.2/C337 601.2/C338 601.2/C339 601.2/C340 601.2/C341 | |
Implementation | 601.2/C342 | |
Policy Documents | 601.2/C343 | |
Rules & Statutes | 601.2/A103 | |
Rules & Statutes – approved | 601.2/C344 | |
Development | 601.2/C345 | |
Supporting Documentation | 601.2/C346 | |
University Companies | 601.2/A104 | |
Establishment | 601.2/C347 | |
Finance Records & Location | 601.2/C348 |
1.16 Ephemeral Documents
Description of Records | Qld Universities Schedule | Qld State Archives Schedule |
EPHEMERAL DOCUMENTS | REF NO. | REF NO. |
Refers to items of short term temporary informational value Should not be incorporated into the recordkeeping system | 6.1.1 to 6.1.15 |
2 Other Policy Information
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Development Pathway: |
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Approval Pathway: |
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Approval Delegation: | ||
Related Legislation / guidelines: | ||
Strategic Plan/Goal & Objectives: | ||
Supporting documents, forms: | ||
Associated USQ policies: | ||
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Effective Date*: | ||
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Expiry Date of Policy: | ||
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