Trim Location:

Document Category*:

Purpose*:

Scope and Application:

Responsible Officer*:

Level 1

ASSET MANAGEMENT

Scope Note: The function of managing the University’s assets. Includes ensuring that adequate systems are maintained to ensure that assets are promptly identified and recorded in the financial systems, deployed in an efficient and effective manner and protected from loss. In addition, it includes the review of the assets of the University on a regular basis to ensure that they are appropriate to meet the current and future needs and requirements of the organisation.

Level 1

HUMAN RESOURCE MANAGEMENT

Scope Note: Refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records for activities which are not university-specific relating to Human Resource Management.

For records relating to staff misconduct including academic misconduct, and casual staff files including work experience placements please refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.

04

INFORMATION SERVICES

Scope Note: The function of providing services based on information and information products, including library and records management services. Records relating to the drafting, production, marketing and supply of agency publications.

PROPERTY MANAGEMENT

Scope Note: The function of managing property owned or leased by the University. Includes records dealing with managing land and working, storage or living space within premises, and of acquiring, constructing, fitting-out, managing, maintaining, protecting and disposing of property. Includes buildings and land allotments owned, rented or leased by the University.

05

RESEARCH

Scope Note: The function of investigating or inquiring into a subject of interest in order to discover or apply facts, principles. Research may be funded by a grant, consultancy or scholarship, or may be an unfunded act of academic scholarship undertaken within the University. Includes activities associated with managing and administering research.

For progress reports on projects relating to human, animal and biotechnology experimentation which fall under National Health and Medical Research Council guidelines, see reference number 6.12.

For records relating to laboratory manuals, disposal of stores, and equipment, conference proceedings, or grant funding please refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.

06

STRATEGIC MANAGEMENT AND RELATIONS WITH GOVERNMENT AND COMMUNITY

Scope Note: Records relating to activities of the agency documenting its interaction with the community and other government agencies. Records relating to litigation or legal advice.

Records relating to the development, monitoring and reviewing of business plans, strategic plans, corporate plans and other long-term organisational strategies. Also, includes quality assurance and certification and the formulation and amendment of legislation which provides the legislative basis for the organisation.

Level 1

STUDENT ADMINISTRATION

Scope Note: The function of administration and management of students from application for admission to course or program to completion or discontinuation. Includes non award programs and courses/units/subjects. For Official Academic Records and Transcripts of Results see reference number 9.1.6. For records relating to student administration policy and procedures please refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.

07

STUDENT SERVICES

Scope Note: The function of providing services to students by either the university, or another entity which has an agreement or contract with the university. The services include orientation, counselling, financial and welfare assistance, child care, medical, dental, nursing support, careers assistance and spiritual support. Some services may also be available to staff.

For records relating to Graduate Destination Survey and Course Experience Questionnaire see reference number 9.12.

For records relating to agreements with service providers and the collection of statistics please refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.

08

TEACHING AND LEARNING

Scope Note: The function of conveying knowledge which will facilitate learning including curriculum planning and development, delivery, assessment, material, resources and evaluation.

For records associated with teaching activities involving Biotechnology facilities and organisms see reference number 6.4.

09

UNIVERSITY GOVERNANCE

Scope Note: The function of governing the university to ensure accountability within its statutory environment.

For records relating to quarterly statistical returns to the Australian Bureau of Statistics and quality issues and reviews of governance please refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.

10

Level 1

EPHEMERAL DOCUMENTS

Scope Note: Ephemeral documents are items of short term temporary informational value. They should not be incorporated into the recordkeeping system.

For further information please refer to the Queensland State Archives General Retention and Disposal Schedule for Administrative Records.

Peak Approval Authority:

Committee Owner*:

Division/Department/Office*:

Development Pathway:

Approval Pathway:

Approval Delegation:

USQ Council

Planning Quality and Review Committee

Chief Operating Officer

Group Manager SBMI

Related Legislation / guidelines:

Strategic Plan/Goal & Objectives:

Supporting documents, forms:

Associated USQ policies:

Policy Category**:

Effective Date*:

Approval Date:

Next Review Date*:

Expiry Date of Policy:

Audience:

Keywords:

Document Status**: