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Student Code of Conduct Policy

Policy overview

1 Purpose

To establish the basis for the Students' Code of Conduct, describe the Code's principles and set out the foundation for the Code's procedures, including penalties.

2 Scope

This policy applies to all Students in respect of all actions and activities (including inaction and inactivity) relating to or impacting on the University or its Students or Employees.

3 Policy Statement

As part of its objectives, the University aims to provide an environment for Students where:

  • free intellectual enquiry is protected and encouraged;
  • freedom of expression is protected and encouraged;
  • Academic Integrity is promoted; and
  • the rights and responsibilities of Students, Employees and the University are respected.

The Code describes the standards of behaviour expected from Students to assist the University in providing this environment.

Students are obliged, as part of their Enrolment and Admission, to read and comply with the Code and all other standards of behaviour required by the University's policies and procedures, and to then conduct themselves accordingly.

Students found to have breached the Code may be subject to penalties in accordance with the University's policies and procedures.

This policy operates in conjunction with common and statute law and does not exclude or replace the rights and obligations of any individual under common and statute law.

4 Principles

Students of the University must meet the following obligations when undertaking academic or other University activities:

4.1 Obligation of personal responsibility

Students will:

  • read and comply with their Enrolment conditions and the University's policies, procedures and ethical requirements;
  • read and comply with their program and Course requirements;
  • take responsibility for their own education and direct their own learning;
  • monitor their academic progress; and
  • raise issues or concerns with the University in a timely manner.

4.2 Obligation to act with honesty and integrity

  • Students will uphold Academic Integrity;
  • uphold research integrity;
  • assist the University to comply with all relevant and appropriate legislation and regulations that apply to the University;
  • conduct themselves appropriately when representing the University within the community;
  • abide by relevant ethical requirements; and
  • report a breach of the Code if they reasonably believe that they have observed a breach.

4.3 Obligation of respect and fairness

Students will:

  • treat other Students and Employees with respect and fairness;
  • avoid discriminatory conduct on grounds such as gender, sexuality, race, ability, cultural background, religion, age or political conviction;
  • not engage in conduct which may objectively be considered as harassment or Bullying, or which is otherwise disruptive or intimidating;
  • respect the privacy of others in the collection, use or access of personal information whilst undertaking studies;
  • not disclose confidential information concerning any matter relating to the University;
  • avoid disrupting or interfering with any teaching, learning, research or other academic activity of the University;
  • consider their responsibilities and the consequences of their actions when exercising their freedom of expression;
  • support legitimate academic debate;
  • not impair the rights of others to participate in any legitimate University activity; and
  • not encourage, persuade or incite others to engage in conduct or behaviour constituting misconduct in accordance with University policies and procedures.

4.4 Obligation to ensure safety and to respect property

Students will:

  • not endanger, or potentially endanger, the safety or health of others;
  • not cause harm to others, including Students and Employees, whilst on University premises;
  • not engage in conduct that is considered reasonably likely to be harmful, or has the potential to harm, human research participants or animals used for scientific purposes or the environment;
  • not engage in unlawful behaviour;
  • not participate in any activity conducted by the University or authorised to be held at the University while under the influence of alcohol or any prohibited substance;
  • not use, possess or supply a prohibited weapon or any prohibited substance at the University;
  • use University property or resources, including communication technology resources, cooperatively, legally, ethically responsibly and appropriately;
  • respect the property rights of others, including Students and Employees, whilst on the University premises; and
  • comply with any reasonable request or directions from University Employees with regard to safety or compliance with policy, procedure or ethical requirements.

4.5 Obligation to maintain the University's reputation

Students are obligated to:

  • ensure that the University's reputation is not adversely affected when they undertake academic or other extra-curricular University activities;
  • avoid using the University's name, reputation, intellectual property, crest or resources for private or business purposes without appropriate authorisation;
  • avoid engaging in fraudulent or corrupt behaviour, including the impersonation of another person or use of forged, false, falsified or incomplete evidence of academic standing or immigration status or any other relevant matter in order to gain or maintain Enrolment; and
  • declare a matter which may influence Decisions in their interest, or declare a matter which could be perceived to influence Decisions in their interest.

5 Compliance

Compliance with this policy forms part of each Students' conditions of Admission and Enrolment.

Where a Student is aware of or suspects a breach of this policy, they must immediately report the breach in accordance with the relevant University policy and procedure.

Breaches in relation to Academic Integrity are to be reported and managed in accordance with the Academic Integrity Policy and the Academic Integrity Procedure.

Breaches in relation to research integrity are to be reported and managed in accordance with the Research Code of Conduct Policy and the Research Misconduct Procedure.

Breaches in relation to a Student's non-academic conduct are to be reported and managed in accordance with the Student General Misconduct Procedure.

Breaches in relation to Harassment, Bullying and Discrimination by Students are to be reported and managed in accordance with the Harassment and Discrimination Complaint Resolution for Students Policy and Procedure.

All breaches specified above may also be reported via the Student Complaints Management System in accordance with the Student Complaint Management Procedure.

Students who are found to have breached this policy may be subject to penalty, including Exclusion from the University and/or cancellation of Enrolment, in accordance with the above listed policies and procedures.

Some breaches of this policy may also have separate consequences for Students under criminal or civil jurisdictions.

6 Emergency Powers to Exclude

If the Vice-Chancellor, or their delegate, believes that a Student has acted or behaved in such a way that involves a reasonably foreseeable risk of:

  • injury to the Student or any other person whether physical or psychological;
  • damage to any property;
  • undue interference or disruption to any University activity;
  • the imminent, recent or ongoing commission of a criminal act;
  • imminent and severe reputational damage to the University; or
  • a dangerous or unstable situation developing which needs to be controlled to protect the health, safety or welfare of any person including, but not limited to, the rights of Students to pursue their studies or the rights of Employees to carry out their duties or to ensure the proper functions of the University;

the Vice-Chancellor, or their delegate, may in their discretion exclude a Student on such terms as they consider necessary.

Where a Decision has been made to exclude a Student, the Vice-Chancellor or their delegate, must, as soon as practicable, provide a Notice to the Student that:

  • sets out the terms of the Decision;
  • sets out in summary form the reason for the Decision;
  • advises the Student of the provisions of this section; and
  • refers the Student to this policy and any other relevant policy and procedure.

7 Power to set and apply penalties for Student misconduct

The Vice-Chancellor, or their delegate, has the power to set penalties for Student misconduct.

Penalties for Student Academic Misconduct will be set out in the Academic Integrity Procedure Penalty Schedule and applied in accordance with the Academic Integrity Policy and the Academic Integrity Procedure.

Penalties for Research Misconduct will be set out in the Student Research Misconduct Penalty Schedule and applied in accordance with the Research Conduct Complaint Procedure.

Penalties for Student General Misconduct will be set out in the Student General Misconduct Procedure Penalty Schedule and applied in accordance with the Student General Misconduct Procedure.

The Vice-Chancellor may delegate their power under this section through an approved instrument of delegation to a delegate.

8 References

University of New South Wales (2012). Student Code Policy. Retrieved from https://www.gs.unsw.edu.au/policy/documents/studentcodepolicy.pdf

University of Sydney (2005). Code of Conduct for Students. Retrieved from http://sydney.edu.au/policies/showdoc.aspx?recnum=PDOC2011/215&RendNum=0

Queensland University of Technology (2013). Student Code of Conduct. Retrieved from http://www.mopp.qut.edu.au/E/E_02_01.jsp

9 Schedules

This policy must be read in conjunction with its subordinate schedules as provided in the table below.

10 Policy Information

Subordinate Schedules

Accountable Officer

Deputy Vice-Chancellor (Students and Communities)

Policy Type

Governance Policy

Approved Date

15/6/2017

Effective Date

15/6/2017

Review Date

20/7/2018

Relevant Legislation

Age Discrimination Act 2004

Anti-Discrimination Act 1991

Crime and Corruption Act 2001

Copyright Act 1968

Education Services for Overseas Students Act 2000

Information Privacy Act 2009

Public Interest Disclosure Act 2010 (Qld)

University of Southern Queensland Act 1998

Work Health and Safety Act 2011 (Qld)

Related Policies

Academic Integrity Policy

Acceptable use of ICT Resources Policy

Admissions Policy

Code of Conduct Policy

Employee Complaints and Grievances Policy

Employee Equity and Diversity Policy

Enrolment Policy

Equity in Education Policy and Procedure

Fraud Corruption and Control Management Policy and Procedure

Intellectual Property Policy and Procedure

Media Engagement Policy

Public Interest Disclosure Policy and Procedure

Research Code of Conduct Policy

Student Complaint and Appeal Policy

Students with a Disability Policy and Procedure

Under 18 International Students Policy

Work Health and Safety Policy

Related Procedures

Academic Appeal Procedure

Academic Integrity Procedure

Admissions Procedure

Children on Campus Procedure

Enrolment Procedure

Media Engagement Procedure

Non-Academic Appeal Procedure

Research Conduct Complaint Procedure

Student Complaint Management Procedure

Student General Misconduct Procedure

Related forms, publications and websites

Rules of Residency

Student Complaints and Appeals Management System

Definitions

Terms defined in the Definitions Dictionary

Academic Integrity

The pursuit of scholarly activity in an open, honest and responsible manner. Academic Integrity includes a commitment not to engage in or tolerate acts of falsification, misrepresentation or deception. Such acts of dishonesty violate the fundamental ethical principles of the University community and compromise the worth of work completed by others....moreThe pursuit of scholarly activity in an open, honest and responsible manner. Academic Integrity includes a commitment not to engage in or tolerate acts of falsification, misrepresentation or deception. Such acts of dishonesty violate the fundamental ethical principles of the University community and compromise the worth of work completed by others.

Academic Misconduct

Academic Misconduct involves providing aid or assistance in relation to, creating or making, obtaining or acquiring, or using information, services or equipment that may unfairly give a Student an unauthorised advantage relative to other Students with regard to a Formal Examination or other Assessment Item. 'Unauthorised advantage' includes any advantage not identified for the Formal Examina...moreAcademic Misconduct involvesproviding aid or assistance in relation to,creating or making,obtaining or acquiring, orusinginformation, services or equipment that may unfairly give a Student an unauthorised advantage relative to other Students with regard to a Formal Examination or other Assessment Item.'Unauthorised advantage' includes any advantage not identified for the Formal Examination or Assessment work.Academic Misconduct includes but is not limited to Collusion, Plagiarism, contract cheating, impersonation of a Student or University Employee, and Failure to Comply with Formal Examination or Assessment Instructions.

Admission

The process of submission and assessment of applications for entry to study at the University....moreThe process of submission and assessment of applications for entry to study at the University.

Authorised Representative

A representative who has been authorised to represent or act on behalf of a Student and acknowledged as such by the University in writing and in compliance with relevant University policy....moreA representative who has been authorised to represent or act on behalf of a Student and acknowledged as such by the University in writing and in compliance with relevant University policy.

Bullying

Bullying occurs where an individual or group of individuals repeatedly behaves unreasonably towards a person or group of persons (in this instance, a Student or group of Students), and that behaviour creates a risk to health and safety....moreBullying occurs where an individual or group of individuals repeatedly behaves unreasonably towards a person or group of persons (in this instance, a Student or group of Students), and that behaviour creates a risk to health and safety.

Course

The basic unit of study and assessment for which a Student may be awarded a grade, and may accumulate credit units towards completion of a Program....moreThe basic unit of study and assessment for which a Student may be awarded a grade, and may accumulate credit units towards completion of a Program.

Decision

A determination made by an Employee, contractor or other authorised delegate in the course of their duties on behalf of the University....moreA determination made by an Employee, contractor or other authorised delegate in the course of their duties on behalf of the University.

Employee

A person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University....moreA person employed by the University and whose conditions of employment are covered by the USQ Enterprise Agreement and includes persons employed on a continuing, fixed term or casual basis. Employees also include senior Employees whose conditions of employment are covered by a written agreement or contract with the University.

Enrolment

The process of admitting Students to one or more Courses for the current Academic Year....moreThe process of admitting Students to one or more Courses for the current Academic Year.

Exclusion

Prohibition from enrolling in a Course or a program for a specified period....moreProhibition from enrolling in a Course or a program for a specified period.

General Misconduct

Behaviour or conduct by a Student which: is deemed to be serious in nature; and is a deliberate failure to comply with the specific provisions of the Student Code of Conduct; and/or is persistent or negligent behaviour in breach of the Student Code of Conduct; and does not constitute as Academic or Research Misconduct, including a breach in research or failure to implement the Research Code of Con...moreBehaviour or conduct by a Student which:is deemed to be serious in nature; andis a deliberate failure to comply with the specific provisions of the Student Code of Conduct; and/oris persistent or negligent behaviour in breach of the Student Code of Conduct; anddoes not constitute as Academic or Research Misconduct, including a breach in research or failure to implement the Research Code of Conduct.

Research Misconduct

Research Misconduct occurs where there is a serious or deliberate failure to comply with the specific provisions of the University's Research Code of Conduct Policy, its supporting policies, pursuant procedures and processes and the broader Australian Code for the Responsible Conduct of Research. An allegation relates to Research Misconduct if it involves all of the following: an alleged bre...moreResearch Misconduct occurs where there is a serious or deliberate failure to comply with the specific provisions of the University's Research Code of Conduct Policy, its supporting policies, pursuant procedures and processes and the broader Australian Code for the Responsible Conduct of Research.An allegation relates to Research Misconduct if it involves all of the following:an alleged breach of the Research Code of Conduct Policy and the broader Australian Code for the Responsible Conduct of Research; andintent and deliberation, recklessness or gross and persistent negligence; andserious consequences, such as false information on the public record, or adverse effects on research participants, animals or the environment.Research Misconduct does not include honest errors or honest differences in interpretation or judgments of data.Examples of Research Misconduct include, but are not limited to, the following:fabrication of data or resultsfalsification or misrepresentation of results of data including changing recordsfailure to declare and manage serious conflicts of interestfalsification or misrepresentation to obtain fundingconducting research without ethics approval as required by the National Statement on Ethical Conduct in Human Research 2007; the Australian code for the care and use of animals for scientific purposes 8th Edition 2013; or the Gene Technology Act 2010 (Cwlth) (or any subsequent editions or instruments)risking the safety of human participants, the wellbeing of animals, or the environmentwillful concealment or facilitation of Research Misconduct by othersdeviations from the Research Code of Conduct Policy, or its supporting policies, pursuant procedures and processes and/or the Australian Code for the Responsible Conduct of Research that occur through gross or persistent negligenceother practices that seriously deviate from those commonly accepted within the research community for proposing, conducting or reporting research.Repeated or continuing breaches of the Research Code of Conduct Policy, its supporting policies, pursuant procedures and processes and/or the Australian Code for the Responsible Conduct of Research may also constitute Research Misconduct, and do so where these have been the subject of previous counselling or specific direction.

Student

A person who has been Admitted or Enrolled at the University, but has not yet graduated from their Academic Program....moreA person who has been Admitted or Enrolled at the University, but has not yet graduated from their Academic Program.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

Definitions that relate to this policy only

Discrimination

Unlawful discrimination occurs when a person or a group of people are treated less favourably than another person or group because of race, colour, national or ethnic origin; gender or marital status; disability; religion or political beliefs; sexual preference; or some other central characteristic. Discrimination may occur when a person is denied the opportunity to participate freely and fully in normal day-to-day activities, for example being harassed in the workplace or being denied entry to public places and other facilities.

Harassment

Unlawful harassment occurs when a person is made to feel intimidated, insulted or humiliated because of their race, colour, national or ethnic origin; sex; disability; sexual preference; or some other characteristic specified under antidiscrimination or human rights legislation. Harassment may include behaviour, comments or images which a reasonable person would consider to be offensive, humiliating, intimidating or threatening. Harassment includes all forms of sexual harassment.

Keywords

Code, conduct, behaviour, Student responsibility, Research Misconduct, Academic Misconduct, Academic Integrity, General Misconduct, plagiarism, collusion, cheating, contract cheating, impersonation

Record No

14/2753PL

Failure to comply with this Policy or Policy Instrument may be considered as misconduct and the provisions of the relevant Policy or Procedure applied.

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