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Under 18 International Students Policy

Policy overview

1 Purpose

This policy establishes the framework for managing the appropriate accommodation, support and welfare for International Students less than 18 years of age while they are enrolled at the University. The University acknowledges its responsibilities to ensure that appropriate arrangements are in place for the accommodation, support and welfare of underage International Students.

2 Scope

  • All programs available to International Students studying on-campus
  • All International Students under the age of 18 years until their 18th birthday
  • All Employees materially involved with the management of International Students under the age of 18 years

3 Policy Statement

The University welcomes International Students aged under 18 years of age (U18) who qualify for entry into the University's programs with the following conditions:

  • U18 International Students accepted for study on the Toowoomba campus will be required to live in one of the University's (catered) Residential Colleges except where it has been verified that there is a parent/guardian or suitable nominated relative present with whom the Student can reside.
  • U18 International Students will be considered for other campuses on a case by case basis with Students being required to reside with a parent/guardian or suitable nominated relative.

The University recognises that U18 International Students have unique needs. In order to meet these needs and to satisfy the requirements of Standard 5 - Younger Students, of the 2007 Education Services for Overseas Students (ESOS) National Code, the University has established an U18 International Student Care Framework to meet these needs. The U18 International Student Care Framework is managed by the Deputy-Vice Chancellor (Students and Communities) and is approved by the Vice-Chancellor.

4 Principles

  • The University seeks to create fulfilling opportunities for all Students based on the commitment of skilled and caring Employees.
  • The University seeks to put in place programs regarding the support and welfare of U18 International Students.
  • The University upholds the requirements of the 2007 Education Services for Overseas Students (ESOS) National Code.

5 The U18 International Student Care Framework

The U18 International Student Care Framework consists of a set of procedures established to ensure the welfare of U18 International Students through monitored accommodation and welfare arrangements and the offering of various Student support services.

The Executive Director (USQ International and Development) is responsible for the development, implementation and management of the Framework.

6 Authority to Act

Parents/Guardians or suitable nominated relatives of U18 International Students Visa holders will automatically be acknowledged as having an Authority to Act in relation to all matters relating to the Student.

The Manager (Residential Life), will also be automatically acknowledged as having an Authority to Act in relation to all matters relating to the Student.

Students who wish to nominate an additional Authorised Representative to act on their behalf or revoke the automatic Authority to Act put in place when admitted to the program, must do so in accordance with the Student Authority to Act Procedure.

7 Monitored accommodation and welfare arrangements for U18 International Students

This Policy offers U18 Students wishing to enrol at the University with two options for accommodation and welfare:

  1. Catered accommodation at one the residential colleges at Toowoomba Campus if the Student is enrolling at the Toowoomba campus.
  2. Residing under the care of a parent/guardian or suitable nominated relative if the Student is enrolling at any of the University's campuses.

U18 International Students will not be admitted to the University unless they participate in of these options for accommodation and welfare.

U18 International Students are required to maintain participation in one of these options for accommodation and welfare until their 18th birthday or until they exit the University.

U18 International Students may seek approval to change their living arrangements by contacting USQ International. Approval to change will only be granted in accordance with the U18 International Student Care Framework and the National Code Standard 7 'Transfer between Providers' requirements.

8 Monitoring of U18 International Student Welfare

The Manager (Residential Life) is responsible for monitoring U18 International Student accommodation and welfare whilst Students are resident at the Residential Colleges.

9 Additional Support for U18 International Students

In addition to the support provided to U18 International Students through monitored accommodation and welfare, U18 International Students are able to access all welfare and Students support programs available at the University.

10 Complaints

Complaints in relation to the U18 International Student Care Framework are to be made in accordance with the Student Complaint Management Procedure. Further information about lodging a Complaint can be found on the Student Complaints and Appeals Management System.

11 References

Nil.

12 Schedules

This policy must be read in conjunction with its subordinate schedules as provided in the table below.

13 Policy Information

Subordinate Schedules

Accountable Officer

Deputy Vice-Chancellor (Students and Communities)

Policy Type

Executive Policy

Approved Date

22/10/2012

Effective Date

22/10/2012

Review Date

22/10/2015

Relevant Legislation

Education and Care Services National Law (Queensland) Act

Educational Services for Overseas Students Act 2000 (ESOS Act)

Information Privacy Act 2009

National Code of Practice for Registration Authorities and Providers of Education to Overseas Students (National Code 2007 - Standard 5: Younger Learners

Policy on National Code 2007 Standard 7 - Transfer between Providers

Related Policies

ICT Information Management and Security Policy

Student Complaint and Appeal Policy

Related Procedures

Student Authority to Act Procedure

Student Complaint Management Procedure

Related forms, publications and websites

U18 International Student Care Framework (restricted access)

Application Form for Under 18 Accommodation and Welfare Carer Program (restricted access)

Consent for 'Internet Access for Persons Under 18 years of Age Form' (restricted access)

Revocation of Student Authority to Act Form

Student Authority to Act Form

Student Complaints and Appeals Management System

Definitions

Terms defined in the Definitions Dictionary

Authorised Representative

A representative who has been authorised to represent or act on behalf of a Student and acknowledged as such by the University in writing and in compliance with relevant University policy....moreA representative who has been authorised to represent or act on behalf of a Student and acknowledged as such by the University in writing and in compliance with relevant University policy.

Authority to Act

An Authority to Act is an official permission given by a person to another person and/or entity to act on certain matters, or granted to a person or entity to act on behalf of another person through an existing legal instrument for a certain period of time. An Authority to Act can be given in relation to all business transactions with the University, or extended in relation to certain matter...moreAn Authority to Act is an official permission given by a person to another person and/or entity to act on certain matters, or granted to a person or entity to act on behalf of another person through an existing legal instrument for a certain period of time.An Authority to Act can be given in relation to all business transactions with the University, or extended in relation to certain matters only.

Complaint

An expression of dissatisfaction made in relation to an action, Decision or omission within the responsibility and control of the University, a University Member or a Student, where a response or resolution process is expected wherever possible....moreAn expression of dissatisfaction made in relation to an action, Decision or omission within the responsibility and control of the University, a University Member or a Student, where a response or resolution process is expected wherever possible.

Guardian or Suitable Nominated Relative

A person aged over 21 who is a spouse, de facto partner, a child, brother or sister of the Applicant, step-child, step-parent, step-brother or step-sister of the Applicant, grandparent, grandchild, aunt, uncle, niece or nephew, or a step-grandparent, step-grandchild, step-aunt, step-uncle, step-niece or step-nephew of the Applicant....moreA person aged over 21 who is a spouse, de facto partner, a child, brother or sister of the Applicant, step-child, step-parent, step-brother or step-sister of the Applicant, grandparent, grandchild, aunt, uncle, niece or nephew, or a step-grandparent, step-grandchild, step-aunt, step-uncle, step-niece or step-nephew of the Applicant.

International Student

A Student who is not an Australian citizen, a New Zealand citizen, an Australian Permanent Resident or the holder of an Australian permanent humanitarian visa....moreA Student who is not an Australian citizen, a New Zealand citizen, an Australian Permanent Resident or the holder of an Australian permanent humanitarian visa.

Parent

A natural mother or father of the U18 student....moreA natural mother or father of the U18 student.

Student

A person who has been Admitted or Enrolled at the University, but has not yet graduated from their Academic Program....moreA person who has been Admitted or Enrolled at the University, but has not yet graduated from their Academic Program.

University

The term 'University' or 'USQ' means the University of Southern Queensland....moreThe term 'University' or 'USQ' means the University of Southern Queensland.

Definitions that relate to this policy only

Student Visa

An authorisation permitting people who are not Australian citizens or permanent residents to come to Australia for the primary purpose of studying in Australia as defined by the Migration Act (1958).

Keywords

Underage students, welfare, accommodation, social well-being, monitoring, under 18, U18, International Student

Record No

13/464PL

Failure to comply with this Policy or Policy Instrument may be considered as misconduct and the provisions of the relevant Policy or Procedure applied.

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