Records and Information Management Policy

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Policy overview

• 1 Purpose
• 2 Scope
• 3 Policy Statement
• 4 Principles
  • 4.1 Records and Information management framework
• 5 References
• 6 Schedules
• 7 Policy Information

1 Purpose

To establish the framework for records and Information management within the University and to assist and enable the University to meet its Regulatory Compliance Obligations and business needs.

2 Scope

This policy applies to all University Members and to all University Records and Information, in any format, created or received, to support University business activities.

3 Policy Statement

The University recognises records and Information as valuable corporate assets and is committed to achieving appropriate and ongoing management of these assets to advance the University's strategic priorities.

This policy aligns with:

• Higher Education Standards Framework (Threshold Standards) 2021: Standard 7.3 Information Management

4 Principles

In the management of its records and Information assets, the University is committed to:

• an enterprise approach based on the University's Records and Information Management Framework
• pursuing a best-practice culture where the University complies with relevant Regulatory Compliance Instruments and has particular regard to any relevant policy, standards and guidelines made by the Queensland State Archivist (Public Records Act 2002, s.7)
• implementing and maintaining adequate records and Information systems, internal controls and risk management to meet University business needs
• providing a robust and secure operating environment enabling accountability and return on investment
• ensuring records and Information roles and responsibilities are clearly defined
• responsible collection, retention and handling of sensitive and confidential records and Information including an open and transparent approach to access.

4.1 Records and Information management framework

Records and Information management programs and activities are delivered in accordance with the University's Records and Information Management Framework to enable the University to meet its business needs and Regulatory Compliance Obligations. This includes but is not limited to any relevant policy, standards and guidelines issued by the Queensland State Archivist (Public Records Act 2002, s.7).

Enterprise Information Management Services leads University efforts to meet records and Information management obligations while proactively supporting University business activities.

5 References

University of the Sunshine Coast. (2015). Information and Records Management - Procedures. Retrieved December 15, 2023, from https://www.usc.edu.au/about/policies-and-procedures/information-and-records-management-procedures

6 Schedules

This policy must be read in conjunction with its subordinate schedules as provided in the table below.

7 Policy Information