Content

Award Eligibility and Graduation Policy and Procedure

Policy overview

1 Purpose

To provide guidance on award eligibility and graduation.

2 Scope

All USQ Students.

3 Policy Statement

A student shall be deemed to be a graduate of the University if:

  1. the student is eligible for an award; and
  2. the Council has conferred that award on the student.

4 Procedures

4.1 Regulations

4.1.1 Award Eligibility

To be eligible for an award of the University:

  1. for students completing an undergraduate program of eight units or more, at least eight of the units required must fulfil one or more of the following conditions:
    1. be in Faculty approved courses offered by the University and passed while the students are completing that academic program;
    2. be by transfer of credit from an incomplete academic program of the University;
    3. be obtained through completion by the students of an academic program of the University accredited to allow the transfer of credit from the completed program to the program in which the students are enrolled.
  2. for students completing a postgraduate program, at least half of the units required must fulfil one or more of the following conditions:
    1. be in Faculty approved courses offered by the University and passed while the students are completing that academic program;
    2. be by transfer of credit from an incomplete academic program of the University;
    3. be obtained through completion by the students of an academic program of the University accredited to allow the transfer of credit from the completed program to the program in which the students are enrolled.
  3. for students completing an undergraduate program of less than eight units must successfully pass all required courses either by study while completing the program or by course transfer.
  4. for students must have a status of satisfactory academic standing in a program.
  5. for students who have been admitted to and partially completed a program and who have completed all the requirements of a second program, may, subject to any specific Faculty or program restrictions, transfer to and graduate from the second program without undertaking any further study.

4.1.2 Length of Time to Complete a Program

  1. Students completing an academic program must satisfy all the requirements for the award within the maximum time allowable, if any, as specified in program accreditation documentation and/or the current Handbook. The time taken to complete these requirements will be counted from the date of the commencement of study in the program.
  2. Students who have a break in their study such that they must apply for readmission must, if they are readmitted, resume study under such program rules and regulations as are in place at the time they are readmitted.
  3. In exceptional circumstances, the Dean of the Faculty offering the program may extend the time to complete the program beyond that specified in the program accreditation documents.

4.2 Graduation

  1. By the end of March, July and December in each calendar year, the Deputy Vice-Chancellor (Students and Communities) shall certify the graduation of students whom a Dean has certified as having completed the requirements to graduate, and who elect to graduate.
  2. Students who have completed the requirements of a program shall apply to the Deputy Vice-Chancellor (Students and Communities) by the prescribed date to attend the relevant graduation ceremony. No student shall be permitted to graduate who has a debt to the University.
  3. Graduands unable to attend a graduation ceremony shall have the appropriate award conferred by Council “in absentia”.
  4. On request, a testamur of the Darling Downs Institute of Advanced Education or the University College of Southern Queensland may be replaced by a University of Southern Queensland testamur. Such a replacement testamur must be sealed and must bear a notice with the words “The original of this Award was issued by the Darling Downs Institute of Advanced Education/University College of Southern Queensland (insert whichever is correct) on (insert the date) of which the University of Southern Queensland, pursuant to the University of Southern Queensland Act 1989 is the legal successor”.
  5. Academic dress shall be worn by graduands at graduation ceremonies.
  6. Graduates of the University are entitled to become members of the Alumni Association, display the University award conferred, and wear the academic dress of the University to signify the award conferred upon them by Council.
  7. The academic dress to be worn by graduands and members of the University Council shall be as follows:

 

GOWN

HOOD OR STOLE

CAP

HONORARY AWARDS

ACADEMIC DRESS

 

 

 

Doctor of the University

(honoris causa)

A scarlet gown of the Cambridge doctoral style, faced in vitrix blue, edged with gold. Sleeves fully lined in vitrix blue, edged with gold

A scarlet Cambridge full hood, fully lined in vitrix blue, and edged to a depth of 2.5 cm with gold

A black velvet bonnet with a gold cord and tassel

Other Doctorates (honoris causa)

(eg D.Litt; D. Bus; D.Sc;D.Eng)

A scarlet gown of the Cambridge doctoral style, faced with field of study/Faculty/School colour, edged with gold. Sleeves fully lined in field of study/Faculty/School colour

A scarlet Cambridge full hood fully lined in field of study/Faculty/School colour and edged to a depth of 2.5 cm with gold

A black velvet bonnet with a gold cord and tassel

Fellow of the University*

A black gown of the Cambridge BA style, faced in vitrix blue and edged with gold

None

A black cloth mortarboard with black tassel

EARNED AWARDS

ACADEMIC DRESS

 

 

 

Doctor of Philosophy

A black gown of the Cambridge doctoral style, faced in cardinal red

A black Cambridge full hood fully lined in cardinal red

A black velvet bonnet with a red cord and tassel

Other Research Doctorates

A black gown of Cambridge MA style

A black Cambridge full hood fully lined with of the the field of study/ Faculty/ School colour

A black velvet bonnet with a cord and tassel of the field of study/ Faculty/ School colour

Other Doctorates

A black gown of Cambridge MA style

A black Cambridge full hood fully lined with of the field of study/ Faculty/ School colour

A black velvet bonnet with a cord and tassel of the field of study/ Faculty/ School colour

Master

A black gown of Cambridge MA style

A black Cambridge full hood fully lined with of the field of study/ Faculty/ School colour (except for the Master of Business Administration which is fully lined in grey with Indian yellow edging; and for the Master of Business Information Technology which is fully lined in grey with signal red edging; and for the Master of Philosophy which is fully lined in cardinal red)

A black cloth mortarboard with black tassel

Graduate Diploma and Postgraduate Diploma

A black gown of Cambridge MA style

A black Cambridge full hood lined to 10cm with the field of study/ Faculty/ School colour

A black cloth mortarboard with black tassel

Combined Degree - Bachelor and Bachelor (Honour) combinations

A black gown of Cambridge MA style

A black Cambridge full hood lined to 10cm with the field of study/ Faculty/ School colour, to be worn with recognition cord of the colour of the second faculty/ school (if applicable)

A black cloth mortarboard with black tassel

Bachelor and Bachelor (Honour)

A black gown of Cambridge MA style

A black Cambridge full hood lined to 10cm with the field of study/ Faculty/ School colour

A black cloth mortarboard with black tassel

Associate Degree, Diploma and Advanced Diploma

A black gown of Cambridge MA style

A black stole lined to 5cm with the field of stole lined to 5cm with the field of study/ Faculty/ School colour (except Associate Degree in Education which is a black stole fully lined with the field of study/ Faculty/ School colour)

 

COUNCIL

ACADEMIC DRESS

 

 

 

VICE-CHANCELLOR

Black grosgrain gown, with facings down each side in front and a square collar at the back of the same material,, edged with gold lace and gold laced trim to sleeve openings

None

To reflect that worn by the Chancellor

COUNCIL MEMBERS

Black gown with vitrix blue facing, embroidered with USQ logo on left facing, edged with gold

None

Black cloth mortarboard with black tassel

DEPUTY

CHANCELLOR

Black grosgrain gown with facings down each side in front and a square collar at the back of the same material, edged with gold lace (lace on sleeve at intervals of 11cms)

None

To reflect that worn by the Chancellor

CHANCELLOR

Black grosgrain gown with facings down each side in front and a square collar at the back of the same material, edged with gold lace (lace on the sleeves at intervals of 4.5)

None

Black cloth mortarboard with gold braid, metallic dome button and full metallic tassel or velvet bonnet with gold braid and full metallic tassel

4.2.1 Academic Dress for Aboriginal and Torres Strait Islander Graduands

In addition to the approved academic dress for the award being conferred, Aboriginal and Torres Strait Islander graduands may wear a distinguishing stole at graduation ceremonies. The stole must be worn under the academic colours.

4.2.1.1 For Aboriginal Graduands:
  • A stole 230 cm long, made up of black, yellow and red stripes, each 2.5 cm wide, lined with black fabric and trimmed with yellow fringing.
4.2.1.2 For Torres Strait Islander Graduands:
  • A stole 230 cm long, made up of blue, white and green stripes each 2.5 cm wide, lined with black fabric and trimmed with black fringing.

4.2.2 LIST OF USQ/FIELD OF STUDY/FACULTY/SCHOOL COLOURS

The standard colours shall correspond as nearly as possible with colours and numbers of the British Colour Council Dictionary of Colour Standards as follows:

USQ-wide

  • Distinguishing colour of the university - Vitrix blue - BCC.47
  • Cardinal red - BCC.186
  • Transdisciplinary Studies - Burnt Orange BCC97

Faculty of Arts

  • Pearl White - BCC.151

Faculty of Business and Law

  • Business - French Grey - BCC.188
  • Commerce - Indian Yellow - BCC.6
  • Information Technology - Signal Red - BCC.208
  • Law - Spectrum Violet - BCC.214

Faculty of Education

  • Lilac - BCC.176

Faculty of Engineering and Surveying

  • Engineering - Claret - BCC.36
  • Surveying - Maroon - BCC.39
  • Faculty of Sciences
  • Sciences (including Psychology) - Spectrum Blue - BCC.86
  • Nursing - Peacock Green - BCC.123
  • Information Technology - Signal Red - BC.208

5 Policy Information

Accountable Officer

Deputy Vice-Chancellor (Students & Communities)

Policy Type

Academic Quality Policy

Approved Date

12/9/2013

Effective Date

12/9/2013

Review Date

Relevant Legislation

 

Related Policies

 

Awards and Prizes Policy and Procedure

Related Procedures

 

Related forms, publications and websites

 

Definitions

 

Keywords

Award, eligibility, graduation, testumar

TRIM Record No

13/263PL

 

*This file is in Portable Document Format (PDF) which requires the use of Adobe Acrobat Reader. A free copy of Acrobat Reader may be obtained from Adobe. Users who are unable to access information in PDF should contact the Policy Coordinator policy@usq.edu.au to obtain this information in an alternative format.
Failure to adhere to this policy may be a breach of the USQ Code of Conduct.